Post # 1
I am new to this site but it seems great! I am looking for some help planning a Hartwood Acre Mansion ( outside in a tent) wedding on a budget. I am not engaged yet due to that fact that we dont want a long engagement. We will probably be having around 120 people and I think that the below package would work. If anyone knows any other information about Hartwood, ie if they have bathrooms or if we have to supply our own, ect please let me know. Any and all help is appreciated!!!
Package “B” (Capacity – 150)
Includes: (1) 40′ x 60′ Tent
8′ Rectangular Table (Each)
Chair Rental (Each)
Post # 3
I considered having my wedding here (using the same package actually!) but decided against it. The main reason was that it’s a HUGE responsibility to take on building a reception, which is basically what you are doing. You have to consider that on top of the tables and chairs you also need: all your dishes, flatware, glassware, linens, napkins, dancefloor, decorations, catering, alcohol, servers, bartenders, etc. It can get so expensive so fast and it’s very stressful.
For a small wedding like that I’d reccomend checking out places like Peter’s Place Restaurant, The Georgetowne ($50pp including all tax and grat!) or The Fez.
People pull it off and it’s absolutely gorgeous but it just wasn’t the package for me.
Post # 4
I’m having my wedding at Hartwood. You have to hire an outside caterer and they have all the linens, glassware, plates, ect.
Things you will need if you consider Hartwood:
Tables (if you are doing any kind of sand ceremony, unity candle, signing the marriage certificate, ect)
table for programs (if you don’t have someone handing them out)
Chairs (if you are not going to rent extra chairs, you have to hire someone to move them from the ceremony to the tent.)
tables (Hartwood has long banquet tables for you to rent. If you want round, you have to contact a rental company)
linens (your caterer will have them if you want something simple)
glassware, flatware, plates, ect (Again, your caterer will have these items)
Caterer tent (so they have a place to set up and cook)
Servers (your caterer will offer servers. I think most suggest one server for every 25 guests)
Bar and bartender.
Tent decorations like lighting or fancy fabric to hang from the ceiling.
Dancefloor (it has to be a subfloor. Hartwood does not allow a full dancefloor because it kills the grace)
PA system (but if you have a DJ, they should have one of those with wireless microphones)
That’s all I can think of. Hartwood is beautiful, but it’s a lot of work if you look at it all at once. Just look at each event and break it down that way.
Also Hartwood requires that the event be over by 6pm. We’ve struggled with this because we want a night party, but we are just going to have an afterparty at an Irish pub later in the night for all of our younger friends and family.
Post # 5
Aw, I’m having my ceremony/a lunch at Hartwood Acres! Indoors though, as it will be in March!
I would say this: don’t worry about tents/tables/chairs. My brothers used to work for Classic Tent in Freeport and did weddings at Hartwood Acres ALLLLLLL the time! They come, set everything up, and when its done take everything down.
In terms of your linens – a lot of venues I looked at did not include linens (including the place we are having our BIG receptions – the Mattress Factory), and they are cheaper to buy then rent. Glassware – our bartender is providing for us at a super low cost. You also save SO MUCH MONEY buy being able to buy all your own alcohol.
Caterers – there are some really good and really cheap caterers out there! Hartwood is perfect because they don’t have an exclusive caterer! You can find yourself an awesome cheap caterer.
Yes, there is more work for you because you have to seek out caterers and bartenders and things, but you can utimately save a ton of money!
Oh, and in case you didn’t know, the only weird thing about Hartwood is their out by 7pm rule.
Post # 6
Yeah, that bothered me at first, but I figure we can have an after party later that night.
Where can you buy linens? I keep hearing they are cheaper to buy than to rent.
Post # 7
We bought our linens from http://www.linentablecloth.com/ – I found the site on another wedding board as a suggestion. I guess it depends on if you want super fancy patterns and designs for your tablecloths, then maybe buying them wouldn’t work out.
And I agree that just having an after party sounds fun anyway – it allows the grandparents and older folks an out to go home and go to bed, while everyone who wants to can party!
Post # 8
Update: We have moved venues. Mr. Tattoo couldn’t handle the no plan B thing. If it rained, we couldn’t move indoors and the time slot was really bothering him since they told us we couldn’t set up until 10am and out by 7pm. It just didn’t seem worth it in the end for a few hours. We moved to a country club in my hometown so June 9th 2012 at Hartwood is open!
Post # 9
Thats great you were able to find something else! It must be different outside vs inside, because we’re having ours indoors at Hartwood and we were told we could come Friday night to do a rehearsal and set-up (still have to be out by 7pm though!).