(Closed) HELP! How do you calculate how many tables/seating and dinnerware to rent!

posted 8 years ago in Reception
Post # 3
1046 posts
Bumble bee
  • Wedding: December 2010

I really would recommend doing this through a catering company. It doesn’t even have to be the catering company you go with–but when you ask for a proposal they’ll include what you need in rentals. It’s best to do it this way because most catering companies won’t simply go with the number that *you* think you need…they have the experience to know how many glasses and forks, etc.

As for pricing, you can also look at individual rental companies. Their websites typically have prices. But different catering companies work with different rental companies and often have discounts, so the info might not be that meaningful. Just start sending inquires to catering companies and they’ll help you estimate!

Post # 4
6572 posts
Bee Keeper
  • Wedding: February 2010

I would ask the rental company. They probably have a lot of experience with this.

Post # 5
1 posts
  • Wedding: April 2011

I am planning my own outdoor wedding.  The Caterer is providing all of the plates and silverware, glassware (bar drinks we are using plastic and table glassware is glass), as well as linens.  I’m renting the tents, tables, and chairs.  Make sure to ask the vendors (caterer, DJ, Bar) how many and what sized tables they will need.  Include tables for the cake, gifts, and sign in area. Don’t forget the head table. With the chairs, I’m ordering double the amount of my estimated chairs for the ceremony and reception area.  You can order the same amount and move over…but I have too many people coming to do that.

You don’t have to provide final numbers until closer to the date for the rental company.

Are you getting a tent and a dance floor?  The rental company can help you with the exact sizes for this.  If outdoor for the dance floor, they may add on a subfloor if in the grass.

Hope this helps.

Post # 6
1816 posts
Buzzing bee
  • Wedding: December 2017

All of our dishes, glassware and silverware were handled through our caterer.  They were able to provide us with all the pricing.  Our venue actually handles the tables, chairs, and linens, but if they didn’t our caterer would have handled this too.  As for calculating what you need: a chair for each person, usually 8 people per table if you are doing rounds, and a plate/glass/fork/knife for everyone.  If you are doing dessert you may want an additional set of forks so everyone has a clean one.  If you are doing wine, then you’ll need additional wine glasses.  As for the prices though, it really depends on your region, the company, etc. etc.  I highly recommend doing it through the caterer though because they will also handle the pick-up, set-up, tear down and return of the items.

The topic ‘HELP! How do you calculate how many tables/seating and dinnerware to rent!’ is closed to new replies.

Find Amazing Vendors