(Closed) help me estimate my consumption based bar tab?

posted 6 years ago in Logistics
Post # 2
Member
1048 posts
Bumble bee
  • Wedding: October 2014

I think we spent close to 15k on bar tab alone. We had a hundred more people than you though. Just do not forget to include gratuity if that’s included in your estimate. Ours was 18%. I think I heard that you should assume two drinks per hour per person? I could be wrong…

Post # 3
Member
1819 posts
Buzzing bee

Yes, two drinks per hour is reasonable. I’ve seen some helpful guides on Pinterest for this but since we didn’t have one, I can’t speak from experience. If I were you, I would estimate on the high end, every guest drinking 3 highest prices drinks per hour. If my quick math was right, that puts you at 1120 before gratuity and any other fees. With you saying some guests don’t drink at all, some won’t have that many of course, I think your estimate of $1000 is pretty darn close. Good luck!!!

Post # 5
Member
1048 posts
Bumble bee
  • Wedding: October 2014

We luckily were able to do it PP! Also we did top shelf alcohol which increased the cost. I would guess you will be okay around $1000. Definitely have room in case though. 

Post # 6
Member
115 posts
Blushing bee

View original reply
goldensmith:  I’m curious about others’ experiences too. I’m in the same boat as you! We are predicting we will have 35-40 guests after rsvps are all said and done. Half are beer drinkers, probably less than 1/4 guests are heavy drinkers and the rest aren’t drinkers. We’re hoping a consumption tab will be more cost effective than paying for guests who won’t be drinking at all.

Post # 7
Member
1190 posts
Bumble bee
  • Wedding: August 2014

Our wedding planner said its normal to see about 1 drink per person per hour (this aassumes some people wont be drinking at all). We ended up averaging closer to 1.5 drinks per person per hour. We didn’t have many non- drinkers and had many heavy drinkers. 

Post # 8
Member
2011 posts
Buzzing bee

View original reply
goldensmith:  I haven’t had my wedding yet but I used to be a bartender so maybe I can help. Here are my estimates for 4 hours: 

Folks who aren’t heavy drinkers (like a couple times a year drinkers): 2 Drinks average

Folks who aren’t heavy drinkers but enjoy from time to time: 4 Drinks average

Folks who are moderate drinkers: 6 Drinks average

Folks who are social drinkers (drink on most weekends): 8 Drinks average

Heavy drinkers: 13 drinks average 

 

Post # 9
Member
2319 posts
Buzzing bee
  • Wedding: May 2015

Wow, I never heard that drink per hour estimate before. Too late for me! I think the advice I was given was avg 3 drinks per person .. This takes into acct those who wont be drinking at all.

__________________________________________________________________________________

We had 67 people and all of our alcohol was 10.00 plus 15% tax and 18% gratuity.. ouch!

That works out to about 13.60 per drink!

If I followed that estimate our tab should’ve been around 2733.00 and I guess we got lucky because we ended out right around 2000.00.

Keep in mind that for us our soft drinks were a whopping 4.50 each plus tax and gratuity as well!

Post # 10
Member
1974 posts
Buzzing bee
  • Wedding: May 2019

View original reply
mrsfry2015:  and the rest. You’ve worked that out at one $7 cocktail per hour. Three $7 cocktails per hour for 4 hours for 40 guests is $3,360.

Post # 11
Member
8674 posts
Bumble Beekeeper
  • Wedding: July 2016

If you want to keep it around 1k, with those prices, you might want to consider making it beer and wine only. 

$20 per bottle is hard to say.. if it’s a 5oz pour it’s 5 pours per bottle ($4 per glass).  If it’s a 6oz pour, it’s obviously more expensive.

So, if it’s a 5 oz pour (so each glass of wine is $4), and beer is $3.50 a pop, and you assume your drinkers are evenly split between beer and wine, your cost for 2 drinks per hour for four hours is precisely $1200.  That said, my friends have all reported to me that they used that calculation and ended up with a LOT of leftover alcohol, so you will probably be pleasantly surprised.  I know I would never drink 8 drinks in 4 hours!! I’ll have 2-3 drinks total, maybe.

Obviously if everyone drinks wine, you’ll have to pay a bit more (1280) and if everyone drinks beer, a bit less (1120).  

If you do go with cocktails, as well as beer and wine, your bill depends on how you think people will drink.  If we go with 30% cocktails, 40% wine, 40% beer then your total will be $1632.  Again, this is assuming 8 drinks total per person (which, again, that sounds like a LOT).

Post # 12
Member
492 posts
Helper bee
  • Wedding: October 2015 - Fairmont Banff Springs Hotel

The guide I was given was to anticipate 2-3 drinks per person for a 1 hour cocktail hour, and then 1 drink per person for each hour that the bar is open after that. For us it worked out to be about 6 drinks per person and about $4500 + tax for our 100 person event.

Good luck!

Post # 13
Member
1002 posts
Bumble bee

View original reply
goldensmith:  avg 1 drink per hour per person. for your heavy drinkers est 2 driinks per hour per person. ex 10x2x4= 80 and they all drink cocktails at $7 per that would equal $560.  For your avg drinkers 24x 1×4= 96 x 7 = 700 rounding up.  So $1500  would probably do it. That’s kinda on the high side, but I’d rather estimate high than low.  The 1 drink per hour is an industry guideline.

  • This reply was modified 6 years, 5 months ago by fscarlett.
Post # 14
Member
8019 posts
Bumble Beekeeper

I agree with pp suggesting 2 drinks/hour/person. People at weddings tend to abandon drinks and replace them and wait staff are often quick to bus–I can’t tell you how many times at a wedding I’ve turned my back to talk to someone then reached for my glass only to find it gone. 

You may be able to help keep your costs down to some extent by closing the bar during dinner and having botles of wine on the tables.

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