Post # 1
This is my first time writing on these boards but I am in need of some advice!
I found the perfect wedding venue for my fall wedding in New England.. My fiance and I are both campers and I just fell in love with the idea of renting out an entire camp for the weekend.
My fiance loved it as well but didn’t love the cost- which I admit is way out of our price range.
We have to pay for all costs up front- including the lodging for the guests.
How do I (tactfully) ask wedding guests to pay for their lodging BEFORE the actual event?
The pricing is going to be 150 a person for those who stay all weekend and 60 per person for those who choose not to stay. We really can’t afford the lodging and we know people will love to stay here.. its just a matter of saying it tactfully.
Thanks so much for any help you can give me!
Post # 3
I don’t know if you can…
Maybe just follow the same sort of etiqutte for Destination Weddings? Send the invite and then tell people the resort/campsite info and the costs?
Post # 4
that seems like a lot of money for a camp, what kind of camp is it? like a summer camp for kids kind of thing with cabins, bunkbeds, a big lodge for meals, basketball court, and stuff, or is it like a group campsite where people will pitch a tent?
what is included in the cost? food, rentals?
if its the former, i would shorten the weekend, pay the cost for the one day and then along with the rsvp, invite guests who would like to, to stay overnight for the extra $90 (or whatever it is if you shorten it)
if it is the latter (that is A LOT of money for that), i would rent the groupsite for the day of the wedding, (to have enough space) then invite guests to also come camp with you the days before the wedding, if they chose to, they can pay to pitch a tent in their own site within the grounds. if they chose not to, they can get a hotel room near by or just drive up for the day. i would find out if you can pay their parking costs if there isnt enough parking at the groupsite. the campgrounds around here usually charge $5 / day for day use parking.
Post # 5
@thefiancemeenah: Its actually a really BEAUTIFUL place- maybe I didn’t explain well enough. My family seems to think its very very cheap and I know that the venue is booked solid all the time.
The actual venue is about 16 cabins, 3 beautiful rental homes, its on a private beach, etc. The 150 per guest includes all food, including a campfire once the reception ends, and then the overnight stay in one of the cabins or houses, and then breakfast the following morning.
Post # 6
Your guests are not responsible for paying for their food at the reception. So the $60 for the people who are not staying should be covered by you and/or your family.. whoever is hosting the wedding. For the people who are staying, they should only be charged the difference of $90 per person since that is what covers their overnight fee (which is still $180 per couple which is a little pricey for a cabin). Just put an accomodations insert in your invitation letting them know that over night accomodations are availble for $90 per person and to contact you if they would like to book. Then you can let them know that you paid upfront and they can pay you. But, if you end up having to eat some costs because people don’t book to stay.. there is nothing you can do about that, so you have to be willing to take that risk.
Post # 7
@Moose1209: We were planning on charging people $60 to stay in one of the cabins, not the $90 difference. We have priced local hotes and the cheapest night in the area is 180 so its not actually expensive.
And of course guests do not pay for food at the reception… the question just pertained to lodging, since guests do pay for lodging if they so choose.
And we are only required to pay the 150 per person for those staying in the cabin- so we wouldn’t really have to absorb any extra cost for those that are not going to stay overnight.
I wasn’t really asking if people liked the idea- we actually LOVE it and those that have heard of what we are doing love it too. I was more just asking to find out how to word the invitation.
Thanks for the help ladies!
Post # 8
Our venue is kinda the same but since we’re having people from out of town coming also, this works great instead of a hotel. They’ll need a place to stay over and the cost of renting a cabin is actually the same as a hotel around here (one of the GOOD hotels, btw) and they won’t have to worry about a designated driver, either. (belive me, for our friends, it’s a good thing!!!)
We’re basically going to be telling them to rent a cabin there instead of a hotel (especially since none are familiar with our area) and the family from out of state will either be staying with my FI’s parents or renting a cabin. So it’ll work out great.
As for wording, I’d do it like a destination wedding, in your place.
We’re a bit far less informal with our friends, so it’ll be word-of-mouth of us. Or, more accurately, messaging on FB or email!!! LOL!
We’ll be providing the food, for the wedding and probably a breakfast. Fortunately, my Fiance LOVES to cook and not everyone will be staying!