Post # 1
The venue I’m having my reception is only allowing me to have 1 1/2…MAYBE 2 hours to set up! The thing is, I won’t have any time at all to do it myself. My wedding is going to be VERY detailed. My theme is enchanted forest, so my centerpeices are going to made up of a Manzanita Tree arrangement, surrounded by moss, tree trunk slices, candles and fairy berries. I’m also having a wishing tree in the middle of our escort cards. My sweetheart table will be covered in moss, birdcages and a lot of other fun things! Plus, I want big trees on the ends of our table…..I need help setting everything up!
Has anyone used any decorating companies that provide day of decorating packages? I just need them to set up the venue, not to actually design the layout. I’ve been looking but can’t seem to find anyone who will just set up my event space for me. I will be drawing out a layout of how I want the space to be set up along with providing pictures of how my centerpieces should be laid out, so they will have some sort of visual aid. My wedding is going to be in hudson valley, so someone local would be great, if not I don’t mind paying for the travel expenses. I GREATLY appreciate your suggestions. Thanks for the help bees!!!
Post # 3
I have a question. How much money are you paying this reception place of yours? If its thousands of pounds which I suspect it is, you get on the phone asa soon as possible and tell them that you and your guests are spending thousands of dollars at their venue and you will be setting your room up at least 4- 5 hours beforehand. Don’t ask, tell. Unless they are using that same room for something that day, which they shouldn’t be, you should be able to go to the venue and take your time setting up without hiring an expensive set up company.
Post # 4
I’ve tried to tell them that I need way more time then that, but they said they might book someone earlier in the same room that day. The manager told me I would have to wait the month before to know for sure if I will be able to have more set up time, if someone doesn’t book the room. What sucks is my lighting guy needs at least 3 hours to set up and because of our timing he is charging an extra $200-$400 for labor, which I understand because he is going to have to bring in additional people to set up. It’s super frustrating! I thought I found the perfect venue, but I wasn’t aware of the set up time. I never thought to ask because when I first started looking for a place, I wasn’t as “educated” about planning a wedding as I am now. To top it all off my Fiance is getting frustrated with all the unecessary costs that are now piling up because of this!
Post # 5
If you cancelled would you lose anything?
Ok write a list, start off this list with how much the hire of the room or whatever is costung you.
How many guests you have, work out how much the bar tab will come to per head. Then calculate how much this will all come to.
How much are you spending in the venue on food? What are all the extras coming to, like are you buying bottles of wine/ champagne for each table?
Get your complete price list together of how much their venue is actually costing you and your guests and tell them you are requiring at between 4-5 hours to set up. 2 hours is unrealistic for (how many guests have you at how many tables) and if they still say no then tell them you have no other option but to either cancel and spend your money elsewhere and receive from them any money paid to them so far as this time frame of two hours was not made clear by them. If they say they will not give you your money back if you cancel then threaten them with legal action.
Don’t cancel though, let them think it over for a day or two then come back to you. They could at least stretch it to three hours and they bloody well know it. Ask for 4-4.5 hours and trust me they will go up to three. Surely three hours should be enough for you? Deal at three. Trust me they will not want to lose thousands of dollars for the sake of 1 hour!