(Closed) HELP PLEASE!! Hotel room blocks

posted 4 years ago in Logistics
  • poll: Is $230/night at a downtown hotel too much for guests? (Answer as if you are in your mid 20s)
    Hell yes! I wouldn't pay that much! : (27 votes)
    46 %
    Meh, kinda but I would probably split with friends and share a room. : (28 votes)
    47 %
    For a Friday and Saturday night in Austin? No way! : (4 votes)
    7 %
  • Post # 31
    Member
    1094 posts
    Bumble bee

    View original reply
    Scarlett11:  I reserved my block at a group rate. As I said with all the hotels in the area I was looking they would reserve a block of 5-10 and when those were reserved they would add 5-10 more rooms. this may not be the way all hotels work. But as I said that was my experience. 

    Post # 32
    Member
    1321 posts
    Bumble bee

    The only hotel block I encountered that had a maximum of rooms to block was one, and it was 20 rooms, so idk if the 5 room max is standard everywhere.

    I’m in the NY area, and we literally have two hotel choices if you dont want to drive 45 min+ (which would be 1 hour plus trip on the coach shuttle, which in NY can’t take the highways due to low overpasses). Both of them (so far) have been at or around $189/nt, and that’s the cheapest it’s going to get. I feel bad I won’t be able to find anything cheaper for my guests but that’s kind of out of our control. We’re getting married at the church on our undergrad campus and the reception is at the country club where his parents had thiers, so location was a non-negotiable.

    We suspect many of our friends our age (many work for accounting firms that travel often) will probably use whatever points they have to stay elsewhere at a hotel they are loyal to, but most of our family will probably use our hotel room block. 

    I think what would be best to do in your case (esp. with your bridal party who has already presumably committed to be there) is talk to them, tell them the situation with hotel rooms possibly being unavailable, but there’s a chance you can lock them down now for $230/nt. Ask them to commit, and that if they want to book the room now you can block the rate for them. If none of them want to do it, I’d just let them find a room later on on their own, I would not let myself be on the hook financially for hotel rooms. 

    • This reply was modified 4 years, 4 months ago by  anon58654854.
    Post # 33
    Member
    14 posts
    Newbee
    • Wedding: June 2016

    I hear you! I emailed several hotels in the CA Bay Area to politely ask out about hotel blocks for my wedding next summer (and, if possible, hotel shuttle transport for guests). I though they would be happy to have my business… Imagine my surprise when the emails I got back all indicated that they were too busy at that time to book hotel blocks, and that they didn’t offer any kind of discount or incentive to book with them. One of the emails was actually fairly rude!

    I guess I’m curious why wedding websites, books, and magazines all recommend booking a courtesy block, and never mention the challenges involved (or any solutions)? Is this just a major metropolitan area problem?

    Post # 34
    Member
    399 posts
    Helper bee
    • Wedding: March 2016

    This has been one of the most stressful parts of my planning!!! I just looked up hotels for my wedding that’s 3 months out… We haven’t sent out invitations yet so I wanted to be prepared. Well, most of the hotels in the area are already booked for our wedding weekend in March! And NONE of the hotels in our area are less than about $300/night. Yikes.

    Post # 35
    Member
    376 posts
    Helper bee

    View original reply
    Bride2Bee258:  i totally sympathize with trying to be a good hostess and spent a lot of time researching hotels for our wedding also (we are having a semi-destination wedding so nearly every guest is traveling).  I was so worried about being super-helpful and concerned about people not being able to find a hotel that I ended up booking courtesy blocks (we don’t have to pay anything) at three different hotels to give people options. to my knoweldge, only one family has actually booked at one of the three hotels so far so i went to a lot of trouble for something that really isn’t a big deal.

    so long story short, people will end up booking hotels on their own and finding something that works for them no matter what you do so i WOULD NOT book a block of rooms that you will have to pay for! i know it seems like the gracious thing to do, but nowdays booking online is so easy the majority of your guests will go that route.  good luck!

    Post # 36
    Member
    2098 posts
    Buzzing bee

    View original reply
    Bride2Bee258:  It’s hard to predict what peopel will do, some people may use Air bnb to save money and some might have loyalty points with a hotel… But as long as you don’t have to gauruntee teh booking you should get a block just to be safe. Is the $230/night place one where you have to pay if the rooms aren’t booked? Keep looking if so for a “courtesy block” (or more than one) where you don’t have to gaurntee it. We had three different blocks with three different hotels so that we could have “courtesy” and also to give different price points. You might also do better renting a house for people to share… it will be easier once people have RSVP’ed to help with that stuff, of course with the big event (I hope its not SXSW becuase I have gone for that and the hotels are INSANE)

    The topic ‘HELP PLEASE!! Hotel room blocks’ is closed to new replies.

    Find Amazing Vendors