Post # 1
Help! I’m new here and on the wedding scene. I’m pretty overwhelmed with my wedding planning right now & need some advice.
What have been your best resources for getting organized for your wedding? I’m a disorganized mess and with my wedding in three months (May 3, 2013), I need to get it together.
I have been basically flying by the seat of my pants since my fiancé & I got engaged last August. Originally we weren’t planning on getting married until October ’13, so we had lots of time. Well in December we changed our date to May ’13 because of both family and work conflicts. So it’s crunch time!
So far we have our venue for both the ceremony & reception, an outside caterer, DJ, officiant, photographer, invitations, cake and flowers booked. Now I need to fill in all the gaps.
Do any of you have any great checklists, organizers, websites that have helped you keep track of everything? I’m afraid I’m forgetting lots of stuff. Any suggestions you have would be great.
Post # 3
@curlgirl: I found the checklist on theknot.com very good – I was always behind, but at least I knew exactly what I needed to get done!
Post # 4
…Do you have a dress? What about flowers?
I LOVE the Knot checklist, too! And it has a budgeting tool I use constantly!
We also have a WeddingWire wedding website. They also have the budgeting tool and a seating chart on there!
Post # 5
- Wedding: September 2013 - Franklin Plaza
@curlgirl: I made myself a wedding binder – I have the directions for it and the links to the printable checklists that I used on my blog. If you would like I can message you the link to it!
Post # 6
When I first got engaged, I bought a planner/organizer at Barnes and Noble, stocked up on half a dozen bridal magazines, joined The Knot, etc.
But … honestly, while most of those things gave me a few simple tips, most of it was a waste of time and money. lol
The “time line” check lists in the magazines have been helpful (what to do with 12 months to go, 6 months to go, 3 months to go, etc), though.
But honestly, one of my most helpful assets was just talking to friends and family and getting advice and opinions.
With only 3 months to go, I’m not sure if any of the above mentioned would help much. I’m so anxious/anal I’m planning on having everything DONE 3-4 months before the big day lol.
The magazine timeline might be your best guideline at this point. Or maybe a website, although I thought The Knot was too fluffy and princessy and perfect pink-ness for me.
(not trying to hate, just not my style at all).
Post # 7
I have everything hashed out in excel. 🙂
Post # 8
My planner/coordinator will let me know when something critical needs to be finalized. During the meantime, I’m free to roll around in all the inspiration, pinterest pics, internet forums, etc I want. When it gets down the wire on something, she lets me know. With this short of a time frame left for u, it might help u relax to hire a professional who can get u situated and on the right track. Other than that, I purchased a few planning guides from Barnes n noble and follow those general checklists to know where I am supposed fo be.
Post # 9
Pinterest and Google Drive, mostly. Everything else was basically useless to me. About a year before we got engaged, I made a wedding board on Pinterest and pinned everything that I saw and liked. When we actually got engaged, I started weeding out the outliers because I had pinned so many things with the same feel. Then I separated those into more specific boards (ceremony, reception, bride, bridesmaids, etc.). Google Drive I used to create our guestlist and budget spreadsheets, and having them there made them accessible from any computer and my phone.
Other than that, I bought two cheap expanding files to keep our paperwork in.
Post # 10
I’ve been using project management tools. Excel worksheets for budgets, GANT charts (Microsoft Project) for timelines and project planning and Visio for seating.
Post # 11
@vorpalette: +1 to Pinterest and Google Drive
Pinterest lets me keep all of my inspiration photos in one spot. I can access it on any computer or my phone.
Google Drive (formerly Google Docs) has my guestlist spreadsheet, budget, timeline, etc. Again, I can access it on any computer or my phone.
I keep all of my vendor contracts on my computer (either saved pdfs or scanned copies) because I really never need to access those when I’m out and about. Pinterest and Google Drive let me pull up info for vendor meetings, when I’m bored at work, or when I’m at my parents.
Post # 12
I purchased cute cardboard boxes from Ikea for $8 that I store all wedding things related in. As soon as I purchase something it goes into the box. I keep all my magazines, invitations, contracts and things I’m going to use for the wedding. This way I know if I’m looking for something wedding related, I know exactly where I need to look. I also have a thick envelope taped to the underside of one of the boxes. This is wear I place contracts, agreements, business cards etc. of all the vendors I’m using.
Pinterest is a great tool for me too. Allows me to keep all my inspiration pictures in one place so I don’t need to search various folders or scour the internet for the image again. I also use the Knot Checklist to keep me organized and make sure I’m not missing anything. I use their budget tool as well. It takes into account everything, and you can add items if you need to. Gives you a grand total and breaks it down by category so you can see where you might be overspending. I use this at least 4-5 a month to update the budget to make sure I’m staying on top of things.
I also labeled a folder in my Gmail account as wedding. Any emails go into that folder so I know exactly where to look.
Post # 13
Microsoft Excel all the way. I’ve used that to keep a list of all vendors, deposits, balances, and items needed for the wedding. It’s also how I did my guest list with addresses. That, and a little expandable file to hold fabric swatches, contracts, and receipts, and you should be good!
Post # 14
- Wedding: September 2013 - B&B
Honestly…. my mom!! She does this for work, plans out projects and gives estimates on how long things should take and where the project leaders should be at certain points, etc etc. She wants to segway into being a wedding planner/coordinator, and I think she’ll be able to do it! She has an entire excel spreadsheet, filled with different pages for all the aspects of the wedding.
I am also a rather organized person (and a bit of a planner myself… making lists is FUN for me lol) so I’ve used her stuff and also done some of my own. Basically, organized lists of any kind have been my best friend for laying it alllllll out on paper to get a visual.
Post # 15
Okay. Damn! You guys are organized! Want to come plan my day? LOL
Thanks for all of the ideas! I just got back on here now…for some reason I didn’t get any notifications that I had any responses to my post.
Lots of great tips…I’m starting to put together a binder wih sheet protectors to hold all the actual paperwork & visuals. I’ll check out the Knot & Wedding Wire shortly.
I love Pinterest and have been creating wedding boards on there since last summer. I lose serious time on that site. I’m a dreamer so it totally feeds into that.
I started a budget in Excel a while back but I need to bring it up to date with all of the latest purchases.
Right now my focus is on the invitations. They came in today & I’m happy with them! Our guestlist is still missing a few addresses on my fiance’s side so we have to sort that out ASAP. Thursday night my Mom & I start embossing the envelopes…her idea but I’m ok with it if it doesn’t take too long. Then addressing them. Hope to start mailing on Monday!
@subola: That would be great if you could message me the links. Thanks!
@BrandNewBride: Yes, I have my dress! I love it 😉 Flowers…are kinda up in the air right now. My sister got married last year. Her & my mom went to the wholesalers the day before her wedding and got everything they needed for her bouquets and for the overall decor. The plan is for them to do the same for my wedding. They both have green thumbs and are good at this stuff. I’m happy to let them run with it!
Post # 16
As a planner, I’m a huge fan of Russell & Hazel products. You’ll have trouble finding it just hunting around the website, but you can get a great planning PDF from them. Here’s the link:
There are plenty of other resources out there, but this is a great place to start!