(Closed) Help with reception venue and geust minimum?

posted 5 years ago in Reception
Post # 3
748 posts
Busy bee
  • Wedding: June 2013

They will charge you for the minimum number of required guests regardless of whether or not those people show up. We ended up, with declines, and people that ditched last minute, paying for 25 plates that no one was there to eat.

Post # 4
1901 posts
Buzzing bee
  • Wedding: June 2012 - Franklin Plaza

We booked somewhere that had a minimum of 150 guests, but we only ended up with 125. We still had to pay the per person price for 25 people, but we were able to use that money towards upgrades: top shelf open bar, extra food during cocktail hour, etc. Maybe you can talk to the venue about doing something similar?


Post # 5
8879 posts
Buzzing Beekeeper
  • Wedding: October 2013

if they want you to have a 150 minumum, you will have to pay for 150 people regardless if only 149, 148, 147,…100, 99, etc  people come.


Post # 6
9691 posts
Buzzing Beekeeper
  • Wedding: September 2013

How do they charge per person?  Do you use their catering or bar service?  If so they will charge you the price for 150 people.  So normally it wouldn’t matter as long as you are paying what you would for 150 people.  Is that 130-140 just for invited guests only?  Typically you should plan on 20% not coming, have you taken that into consideration?

I don’t think you should lie to the venue, just talk to them about it.

Otherwise I understand, I definitely wanted a Saturday wedding over a Friday (unless it was a DW)

Post # 7
146 posts
Blushing bee
  • Wedding: July 2013

We had our ceremony and recep at the same venue. Due to that, they waved the $1000 hall rental fee but we have a guest minimum of 150. We invited 190 and I’m pretty sure I will have a little less than 150 atten. Which stinks because its $75 per person just for food/drinks. If you don’t want to pay for ppl who don’t show, I would say go with the Friday date. You can always pay more if you have more than 125 show up rather than pay for ppl who don’t come. And remember, about 20% of the amount of ppl who invite, will decline. 

Post # 8
11422 posts
Sugar Beekeeper
  • Wedding: May 2009

The prior posters are correct. It doesn’t matter to the venue how many guests you have (as long as the number does not exceed the capacity of the space for the type of event you are having.) You simply are guaranteeing that you will pay for the per-person cost of at least 150 guests if you book your event on a Saturday night.

Post # 9
512 posts
Busy bee
  • Wedding: October 2014

why not try to negotiate the contract to 125 on a saturday? i’ve heard lots of success with that.

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