Post # 1
Hope that I am posting this in the right section – let me know if not.
We are having out wedding in the Adirondacks (upstate NY). It is a minimum 5 hour drive for US guests. Fiance is from Ireland so a lot of guests will be flying in for the wedding.
We wanted a wedding that is fun and relaxed. In Ireland weddings go from the afternoon ceremony through the night. We wanted to channel this in our wedding but also be realistic about the amount of unstructured time Americans can handle.
We do have a wedding coordinator at the venue – but, she is responsible for the wedding once everything arrives at the venue and tbh hasn’t been super responsive this far our from the wedding. We are the ones planning and booking people.
I am wondering about our timeline for the day of the wedding. Transition times in particular.
2:30pm- Ceremony ends (we will go and take photos now and get on 2nd bus)
3:00pm- 1st bus leaves to take 43 guests to ferry (15 mins away)
3:40pm- 2nd bus leaves to take 43 guests to ferry
4:10pm- Ferry leaves for lake cruise, will have open bar and hors d’oeuvres
5:40pm- Ferry arrives reception (want 1st photo with everyone lined up along decks of ferry and us on the dock and 2nd photo guests throwing white birdseed at us)
6:00pm-guests at reception area (short walk up from dock), get drinks, find table…
6:15pm-entrance bride and groom
6:20pm-Buffet dinner starts – beer/wine/soda
7:20pm-Open toasts (anyone can offer a story or toast)
7:40pm- Desserts offered (time for guests to get up mix and mingle)
8:00pm- First dance (legit 30 seconds)
8:00-11pm- Dueling Pianos- open bar
11-12pm- Bar with late-night snacks
1) people having 1/2-1 hour between ceremony and bus boarding
2) enough time for dinner/toasts/dessert before dueling pianos
3) should dueling pianos start sooner?
Post # 2
Your ceremony and reception location doesn’t make much sense to me. If there is a bus ride and a boat between locations where will your guests be staying? Or does the ferry just circle and then return?
Post # 3
Sorry for the confusion!
Location A will have the ceremony and the reception.
Location B is where the ferry departs from – it will cruise and then drop off at location A.
Post # 4
I don’t really understand the buses and the ferries, so half of your guests will have to wait an extra 40 minutes at the ceremony site before getting on their own ferry? Or does the early busload of guests have to wait at the ferry for ages before it leaves? What will they be doing for that 1/2-1 hour time span while they wait to board the bus?
Post # 5
sapphire27 : I’m sorry for the confusion!
There is only 1 ferry (it is a large boat that will cruise around the lake and host cocktail hour). The guests will arrive to the boat in two groups of 40 each spaced 1/2 hour apart.
For Group A (40 people) there will be a 1/2 hour break between ceremony and bus leaving. For Group B (40 people) there will be an hour break between ceremony and bus leaving. I didn’t want it to be rushed between ceremony ending and getting on the bus. I figured 1/2 hour is reasonable time to get ready and board the bus. Then once the bus arrives at the ferry the 40 guests will have a 1/2 hour to board and get drinks etc. Rather than 80 people trying to board the ferry at once. Alternatively, we could do 2 buses leaving at the same time.
During the hour interim between the first bus leaving and the second bus leaving I imagine that guests will hang out by the lake, play cornhole, grab a drink, grab a coat from their room, go to the bathroom. Do you have any ideas for what to do with this time? Do you think it should be more structured?
Post # 6
Personally, I’d have two buses leave at the same time. I’d rather have to wait in line boarding the ferry than just have to stand around for an hour waiting for a bus.
Post # 7
I agree with PP that the buses should leave at the same time. Otherwise it splits up your guests and will probably cause confusion. If you are serving drinks on the ferry I think that it’s fine to have a little break, as it’s a cocktail hour and not just waiting around.