(Closed) Hotel and Transportation Insert-Please Help!

posted 9 years ago in Etiquette
Post # 3
149 posts
Blushing bee
  • Wedding: July 2011

What opinions do you need?  Looks good to me.

Post # 4
350 posts
Helper bee
  • Wedding: January 1991

I probably wouldn’t say “…we have contracted with…”.  It sounds too legalese to me.  Instead you might say “… a block of rooms have been reserved at…” or “… we have reserved rooms at…”

I also wouldn’t use the word “discount”, but would instead  say “…to receive our special room rate.”  A discount is when you’ve negotiated something off of their current market rate (which changes daily), for example a 20% discount off the current Expedia rate.  A special rate is a fixed rate that doesn’t change, for example, $150/night. Usually weddings are booked at special rates, while companies and organizations receive discount rates.  You don’t want to confuse people by having them book on Expedia then call to have their discount applied to their booked rate.

I also think it’s helpful to actually list the special rate you’ve reserved.  That way, if you’ve reserved at $130/night, and Aunt Jane calls and is told $150/night, Aunt Jane knows that they are not applying the group rate (which happens all of the time).  Otherwise, Aunt Jane will pay the $150/night and assume that’s your rate.


For guests staying at (Hotel Name)

Van will go to airport for pick-up (Airport Name)

10 person minimum for transportation to wedding



You may also call (Friend’s Name) for airport

pick-up and/or drop-off (Airport Name).  Available

for transportation to wedding hall.  Please call


I don’t understand this.  The van goes from the airport to the wedding directly whenever there are 10 people waiting for it at the airport?  Why does the hotel factor in and where do guests leave their luggage?  Where do they find the Van? 

If it is a hotel shuttle, you might say “For guests staying at the W, a complementary hotel shuttle is provided from the airport to the hotel and the hotel to the wedding hall.  Please see <link> for the details.”

And if you have enough people that there will be multiple runs of 10 people in the van, do you really think it’s a good idea to have one friend making airport runs and transportation to the wedding? 


Post # 5
4137 posts
Honey bee
  • Wedding: May 2011

@CoffeeHound:ditto the confusion. i don’t understand the van/pick-up situation at all.

The topic ‘Hotel and Transportation Insert-Please Help!’ is closed to new replies.

Find Amazing Vendors