Post # 1
I am getting two block – one at the hotel where the wedding is, and another one at a major hotel across the street. I am curious about 2 things:
How big of a block should I get for about 30 out of town people? I was going to get a block of 15, to account for couples, people staying with family, etc.
Can blocks be negotiated? The current block offer is 25% off rack rate, should I try to better? Or is this normal?
Post # 3
I literally just finished the process of blocking rooms today. I can’t speak for your specific hotels, but here’s how mine works:
Any rooms blocked will be released to the general public one month prior to the event. This means that since my event is Sept. 21st, my block will be held until Aug. 21st, and reservations made by my guests after that date may or may not be available.
I do not get charged for blocked rooms that were not reserved. Therefore I can block more rooms than I need and it won’t matter if they don’t get booked.
I would strongly suggest you start this process now. I had major communication troubles with my hotel. The lady would take over a week to respond to my e-mails because she seemed to never be in the office. It took me almost a month to set up a contract to block 22 rooms at a major chain hotel in a small town.
Post # 4
I work in group sales in a hotel… so I can possibly give you some insight on this situation. The rate you get is almost completely decided by the occupancy or expected occupancy of the hotel that particular weekend. You may be able to negotiate a small amount, but I wouldn’t expect to get much lower than the initially quoted rate, especially if you aren’t bringing any additional revenue to the hotel via rehearsal dinner or reception.
As far as how many rooms to block… Is this a courtesy block? Or will you be signing a contract? If it is courtesy block, you can be a bit more liberal as far as how many rooms you block. If you will have to sign a contract, then you will likely be held responsible for a percentage of the rooms that you block, meaning if your guests don’t pick up that said percentage, you will have to pay for those rooms. This is called attrition.
I hope that helps and if I can help you further, just ask!
Post # 5
Oh wow, thanks so much! It is a courtesy block, so maybe I will bump up the number of rooms to 20 (25 total) just to be sure all of my guests have a room. Thanks for your insight.
Post # 6
Yikes, good to know. I was sooooo mad when my host hotel booked a block for 5 other events without letting me know before I reserved the ballroom. Ugh!