(Closed) Hotel block – rooms attrition? Help with contract :(

posted 9 years ago in Destination Weddings
Post # 3
Member
3162 posts
Sugar bee
  • Wedding: July 2010

Yes, that means you have to guarantee 80% of the blocked rooms (or I guess in this case they did it by nights booked – I’m assuming because you blocked the rooms for two nights) or you will be billed for the difference. Annoying, yes, but not entirely uncommon.

Post # 4
Member
2767 posts
Sugar bee
  • Wedding: September 2009

It means exactly what Kittyachi said above.

I would find another hotel to go with.  There were a couple hotels in my town that would charge if you didn’t book enough of the rooms under the block.  I just took my business elsewhere – to the Doubletree & Hilton – where there was no penalty for not booking all the rooms you reserved.  Those hotels released any remaining rooms to the public two weeks before the wedding.

So there are hotels that won’t do this to you!  Give them your business instead!

Post # 5
Member
5921 posts
Bee Keeper
  • Wedding: December 2010

I work in events at a hotel, and send out several room block contracts a day.  You will be held liable for those rooms not utilized.  I would book with a hotel that does a LIMIT block – these blocks usually have a 21-30 day cutoff, where any rooms not reserved go back into the hotels general inventory.  PM me if you need anything else!

Post # 7
Member
175 posts
Blushing bee
  • Wedding: February 2010

See if you can place a smaller block that doesn’t require a credit card. At the hotels I placed a courtesy block at, I could place maximum of 10 rooms blocked without any penalty fees if the rooms aren’t booked.

(But that isn’t to say they don’t email me constantly, asking if my guests are having problems booking if the rooms haven’t been booked!)

Post # 9
Member
5921 posts
Bee Keeper
  • Wedding: December 2010

I’m not sure why other hotels do that.  I’ve been with this Hilton property for about 3 years, and have never sent out a contract with attrition for a wedding.  I do for sports teams, tour buses, etc.
I do the cut-off to avoid attrition.  I can’t imagine why somebody would do both.  Seems like bad business to me.

Post # 10
Member
342 posts
Helper bee
  • Wedding: April 2010

That just seems weird to me for a wedding with such a small block.

For corporate events I see it all the time, but we’re talking groups of at least 50-100 people here.  I’d say just make sure you give them a firm headcount on your cut-off date and be sure you’re ok with picking up the extra for people who flake on you.  Sometimes though (with good meeting planners) even with the attrition policy they’ll be willing to buy back the rooms if the hotel is at a certain level of occupancy – usually about 98-100% full.  Maybe they’d be willing to add that clause into your contract?

Post # 11
Member
399 posts
Helper bee
  • Wedding: September 2009

Attrition is usually based on Room Nights, not the number of rooms.  If you blocked fewer rooms on one night, but guests make a reservation for both nights, then you should still be credited for the # of room nights.  Does that make sense?  For example, when I did my room block I only blocked 5 rooms for Friday and 10 on Saturday.  That way I was only responsible for 15 room nights total.  I didn’t get 10 people staying on Saturday, but because my In-Laws were there for two weeks, I met my room night requirements.  Many of my guests did only stay on Saturday anyway.

Post # 13
Member
2249 posts
Buzzing bee
  • Wedding: March 2018

hmm neither of our hotels said anything about that! maybe oregon is just not tourist central….

Post # 14
Member
50 posts
Worker bee
  • Wedding: December 2012

Unfortunately you will have to pay because you have what is called a closed block.

Wedding blocks come in two flavors. A closed block and an open (courtesy) block.

A closed block is when you have to guarantee a certain percentage (usually 80%) of the rooms… meaning if you ask for 10 rooms and only 5 of your guests stay there, you have to pay for the other 3 yourself. This is the one you have.

The other type of room block is an open or courtesy room block. This is more preferable for most couples because there is no financial risk involved. You get a group rate and the hotel holds it for you up to 3-4 weeks of your event, while your guests book for that rate… afterward the rate discount is over. They will usually put aside ten rooms for you and when those ten are reserved, then they will add another ten rooms to your block.

Here is more information on getting a courtesy room block:  http://grouptravel.org/wedding/what-is-a-courtesy-room-block-do-i-need-one-for-wedding-guests/

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