Post # 1
Fiance and I tried to do our due-diligence when picking our wedding date. We wanted it in August/September/October and we wanted to avoid a home US Badger’s football game and we looked for any other events that would make hotel rooms hard to come by.
Well, I didn’t look hard enough because the Iron Man competition is that Sunday, it’s also a Quilt Expo at the convention center (I did see this, but didn’t think it was a big deal), and it is training weekend for a huge employer.
Bottom line, most hotels are already sold out for our September 8th wedding weekend.
We found one hotel, that has 60 rooms left (a holiday inn express) for $219.00 a night with a two night minimum stay.
Our guest list is 90% from out of town.
I’m kind of freaking out right now. Has anyone else been in this situation??? What did you do?
Anyone have creative suggestions? We are going to look into any rentals in the area, but not sure how to coordinate the logistics.
Post # 3
How many Out of Town guests do you think need a hotel room? How far out is the distance of hotels you are looking for?
We kinda have a similar problem. We are having our wedding at a venue with a small inn attached. Well last month we found out that there were only 20 rooms left at our venue…there must be something happening at that time our wedding is. We have about 50 + Out of Town guests (maybe more but haven’t counted- our guest list is over 400 guests). So we had no choice but to book hotels that were 10-25 minutes away from our venue. We’re thinking of getting a shuttle to transport guests from their hotel to the venue so there isn’t any drinking and driving going on that night. Shuttle buses are an awesome idea…i went to a wedding in which the hotel block was the next state over and they used shuttles to bring us to the ceremony/reception
Post # 4
So, the numbers are hard, because we don’t live in our hometown. We have invited 83 families that are Out of Town and we definately don’t expect everyone to make it – we are guessing that we’ll have a 50-60% acceptance rate, but we really have no idea.
So we will proabably need about 40-50 rooms?
@Diana R.: We have looked at a bunch of hotels in the city, and will have to start looking further out like you suggested. I’m sad, becuase I want our guests to experience “Madison” and I don’t think they’ll get that if they stay on the perimeter of the city.
Post # 5
Hi – I had a similar problem because I’m also getting married in a college town on a potential home game weekend (we won’t know until February whether they’re playing at home that weekend or not…so frustrating!) and 100% of our guests are from Out of Town. I would say go with the Holiday Inn Express as it looks like it’s your best option, and you should be able to negotiate with the hotel to release the 2 night minimum for your block because you’re bringing in so many rooms. That’s what we were able to do.
Post # 6
@hardtoconcentrate: Thanks! I will try to negotiate, but I’m not sure they are willing to compromise. It’s pretty much certain that they will be able to fill the rooms. I’m frustrated because they were offering a promotion at a bridal show for $99.00 rooms for the hotel block, but my weekend isn’t included. I don’t think the rooms are worth $219.00. But I guess you can’t get around supply/demand.
Post # 7
I have no real advice, but the one hotel we wanted to book at told us they were sold out for California’s Strawberry Festival. 5 months out and they’re full – for strawberries? We ended up finding another nicer, cheaper hotel. I hope you figure it out! As angarrett81 said they might be able to release the minimum.