(Closed) Hotel Blocking

posted 9 years ago in June 2010
Post # 3
Member
1288 posts
Bumble bee
  • Wedding: June 2010 - Indiana Memorial Union

I did this as soon as I got my date last June. One reason I did it so quickly was our event is in a building that as a hotel, so we really wanted to make things as easy peasy as possible for guests. Unfortunately, they required an advanced deposit (that could be applied to the catering bill) and only had a limited amount of rooms left due to a conference.

I would do it ASAP just because you never know if an event will be happening at your chosen hotel. We blocked some back-ups at another hotel that luckily required no deposit, so I don’t see a reason to wait, actually!

I would only do a variety if you don’t need a deposit, to give guests some options.

Post # 4
Member
768 posts
Busy bee
  • Wedding: January 2010

I tried to do mine ahead of time and had problems with it until 4 months out. I would wait until the new year to reserve a block.

Post # 5
Member
468 posts
Helper bee

This just reminded me that I need to do this. Especially since I have a holiday weekend wedding. 

Post # 6
Member
1676 posts
Bumble bee
  • Wedding: July 2010

I just recently did this for my July wedding.  It’s in Bar Harbor Maine though, so there is definitely a run on summer hotel rooms.  I was worried that I would be too late, but I ended up having no problems blocking rooms at a couple of hotels (one cheaper, one more expensive but at the same location as our wedding).  I think it is worthwhile to do this well in advance b/c some of your guests may be big planners and want to book their hotel rooms way in advance.  We included our room blocking info with our Save-The-Date Cards that just went out last week.

Post # 7
Member
368 posts
Helper bee

June Bees – I JUST did mine for our Save-The-Date Cards… so I could put “reserve under Hisname-Hername wedding”. We got a killer deal, and can always up-book if we have more guests than rooms reserved 🙂

Post # 8
Member
960 posts
Busy bee
  • Wedding: May 2010

Seriously, do this asap. It’s an ordeal even if you try your hardest not to make it one. I’m in Cleveland and didn’t think blocking rooms for my May wedding would be a big deal…um I was wrong. Definitely do your research and don’t settle for the first quote you get. And when it’s over, you’ll be soo happy 🙂

Post # 9
Member
2111 posts
Buzzing bee
  • Wedding: July 2010

We’re getting married at a hotel so most of the out of town guests will be staying there so we made sure to block off plenty of rooms.

Post # 10
Member
99 posts
Worker bee
  • Wedding: August 2010

Any suggestions for determining how many rooms to reserve – i.e., X# out-of-town guests = X# rooms?

Post # 11
Member
3526 posts
Sugar bee
  • Wedding: August 2010

I’m in August and I’m working on that right now because we’ll be sending SaveTheDates in Mid January so I want the blocks set up when the guests recieve the Save The Dates.

As far as how many rooms…on my guest list I have guests marked down that I think will come. I would probably reserve 1 room per couple and/or per family. A range of doubles & queens. Ask them to block rooms near each other and possibly rooms with adjoining doors (for families with kids if you have them). And I would do two hotels at least if you have enough guests to warrant it so people have options.

And oh ask for perks too. Like if they will provide shuttle service to and from your venue if it’s not at the hotel. Discount rates on a meeting room for the “after party” Drop off Out of Town bags, free bridal suite etc.

Post # 12
Member
194 posts
Blushing bee
  • Wedding: August 2010

We blocked rooms at two hotels for our August wedding. One is already done, and the other we can’t block until Feb (6 mths prior).  For both we got 10 rooms at no charge.

Oh word of advice:  ask how many nights minimum you need.  At one it was a two night stay (mainly the bridal party will stay there) and the other was just one night (for the rest of the guest)

Post # 14
Member
542 posts
Busy bee
  • Wedding: August 2010

I am using 2 hotels, mostly due to the fact that the hotels available to me were going to make me responsible for part of the cost of any unfilled rooms.  By selecting 10-15 rooms at each, I will not be responsible for any unbooked rooms.  I think both places I had gave the group rates 30-40 dollars less than what the current hotel rate is.  I don’t have a good answer to the shuttle question, although I’d hope people pay attention (or have the driver check room keys).  Lucky for us the hotels are across the street from one another, so if someone takes the wrong shuttle, it’s a short walk! 

Post # 15
Member
3526 posts
Sugar bee
  • Wedding: August 2010

As for the rate I think it all depends. On the chain, how many rooms you are reserving, your city, if the hotel is in high demand and time of year. But, I would recommend noting on your website that guests should feel free to shop around for best rates! I’ve seen bride’s websites who state their group rates and through a quick online search I’ve found cheaper rates online than their group “discounted” rates.

Post # 16
Member
960 posts
Busy bee
  • Wedding: May 2010

We were able to block rooms at a very nice hotel in the heart of downtown Cleveland for $114. It was amazing! You said you’re in Detroit which is kind of like Cleveland in a lot of ways, so hopefully you’ll have similar luck. Just remember, June is the peak of wedding season so rates will be higher. Personally, we chose to only block rooms at one hotel. I didn’t want to deliver Out of Town bags to multiple places, or have our shuttle go multiple places,I wanted everything in one place. We plan to include information on other hotels in the area on the invitations. If people want to stay at another hotel that’s fine, but they wont get the Out of Town bag or shuttle privileges.

As for how many rooms…this was difficult for us. The people at the hotel were very conservative in their estimate. We’re expecting about 200 guests at the wedding, many Out of Town, but they would only give us 15 rooms for the wedding night. We also reserved 10 rooms for Friday night for the Bridal Party, parents, etc. Make sure you find a hotel that will not charge you for unused rooms. They can always open up more rooms when the ones you blocked get booked.

Hope some of this helped! Hotel blocking is a b*tch lol.

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