Post # 1
Bees-I’ve got questions for ya!
Our wedding is only 30 minutes from where we live. However all of our guest (aside form co-workers and a handful of firends) and Out of Town (at least 12 hour drive, some are even further). Our big day is May 30th, the Sunday of Memorial day weekend. We hope everyone comes for the entire weekend as we hope everyone treats it as a vacation. (We live in Atlanta, most guests live in Michigan.) We do plan on inviting everyone to the rehersal dinner (a big catered outdoor Southern bbq ).
- When should we book a block of rooms at a hotel?
- How much is too much for a room? (our goal is $70 a night, which will get the guests nice rooms in a nice hotel in between our home and the wedding venue.)
- Is it ok to expect guests to pay for the hotel rooms?
- If you were traveling to a wedding and staying for a long weekend, what would YOU as a guest-we are talking mostly family-aunts/cousins et c. expect to be covered by the bride & groom outside of the wedding and rehersal dinner?
We want to make sure our guests have fun, and are not burdened by the cost of coming to see us get married.
By The Way: We’ve estimated the cost per guest to travel and stay to be around $300 if flying and staying 2 to a room (for a flight- they’re cheap between DTW and ATL, and 3 nights hotel). Plus some might rent a car, but we expect only 1 our of every 4 (max) to rent a car.
Post # 3
I would probably call the hotel you are looking at and ask them how far in advance they think you need to book. They should have some idea about when their rooms start filling up for that weekend.
Post # 4
$70 a night is a bargain for your guests, and yes, they pay for that. Also, if you’re inviting them to the BBQ, I assume it’s on Saturday? I would expect most of them then to just come in on Sat and fly out on Monday. They’ll be fine for breakfasts and lunch. Absolutely no need to provide that for them.
Personally, I’m not a big fan of day after brunches. Seems forced and a PITA, IMO. Most people will be flying home/driving anyhoo.
Post # 6
I would imagine Fri-Mon travel for your MI friends/family. You could consider offering a few (2-3) hotel options with different price ranges and amenities, with at least one at a location in very close (same if possible) location to your reception and BBQ.
We are offering a variety of activities, NO pressure for anyone to attend, but wanted to make the offer (rehearsal dinner, welcome dinner, golf tournament, reception party, brunch etc…) WE are paying for all but part of the golf, and the event is at an all-inclusive resort… they are paying their own way.
$70 is a bargain btw!
Post # 7
I am having a destiation wedding and am blocking off hotel rooms at three hotels. The hotel where my reception will be held let me block off a year in advance but the other two only 9 months. I blocked off a variety of prices which my guests can choose from and will pay for.
Post # 8
I would think the sooner you block, the better. I’m participating in a wedding next May and I know the bride blocked them at least a year in advance. She got a good deal — all the rooms blocked (king suites, queen suites, etc.) are $89 per night. And, outside of the wedding and Rehearsal Dinner, I expect to pay for everything else. I don’t have a problem with that.
Post # 9
I think that is totally reasonable! Most of my family is coming in from out of town and we reserved blocks at 2 hotels (one that we are having our reception at – $160 per night and a less expensive hotel – $89 per night). I reserved the rooms about 11 months ahead of time to make sure that we had enough rooms reserved.
Make sure when you call that you won’t get charged if some of the rooms are not used. We had this problem at the hotel where we are having our reception. Good luck!