(Closed) Hotel blocks: advice please=)

posted 8 years ago in Logistics
Post # 3
Member
2313 posts
Buzzing bee
  • Wedding: August 2011

I booked at a Courtyard Marriott within walking distance of the reception, which is downtown, and near all the fun stuff to do as well. They held 10 for me at once and said when those 10 get booked, I can reserve another ten. The rate was about $10 cheaper than you could book online. They are holding them until 3 weeks before the wedding at which point they will be released back to the public if they are not booked. I booked the block for the night before and the night of the wedding. No deposit was required and we’re not responsible if the rooms don’t get booked since they will release whatever isn’t booked back to the public. We just had to sign and send a contract saying we agreed to ten rooms for two nights at the discounted rate. 

Post # 4
Member
13096 posts
Honey Beekeeper
  • Wedding: July 2010

Our hotel (Courtyard Marriott) blocked in 25 night increments.  So initially they held 25 nights at the discounted rate.  Guests were free to book those nights any day surrounding the wedding (they were not specifically reserved for the wedding night or the day before the wedding or anything).  Once those 25 nights were booked, another 25 would be held.  One month before the wedding, all nights would be released to the public and the discounted rate would no longer be available.

Post # 5
Member
37 posts
Newbee
  • Wedding: November 2011

How far in advance should you take care of this?

Post # 6
Member
1843 posts
Buzzing bee
  • Wedding: September 2011

Mine would let me block out as many as I wanted.  Same deal – they would hold them up until 3 weeks before the date, and then they release them to whomever.  I reserved rooms both Friday and Saturday because I wasn’t sure who all would be staying.

I would say you should block hotel rooms 6 months in advance.

As a guest, I would prefer the hotel be closest to the reception.

Post # 7
Member
198 posts
Blushing bee
  • Wedding: July 2011

I blocked hotel rooms EARLY because I found out that a big event was taking place in the town where we are holding the reception the same weekend as my wedding. I wanted to be sure that our out of town guests had some options. I was able to block 10 rooms at a hotel near my reception location and found another hotel more centrally located to the church and other wedding festivities. They will each hold 10 rooms at a time, once they fill up more are added. Both hotels release the rooms a month before the wedding. I took the discount they offered, it was a bit less than the current prices listed online. I also asked about Out of Town bags and they were very willing to deliver them either at check in or place them in the room for no extra cost!

Post # 9
Member
436 posts
Helper bee
  • Wedding: November 2011

i have 10 rooms blocked for the day before and the day after (November 10-12) they can change the dates to fit what they need it for. I have mine booked at the Hilton Garden ( it is the closest hotel to my venue but still 10 miles away) 

Post # 11
Member
5118 posts
Bee Keeper
  • Wedding: November 1999

My reception is at a Hilton Garden Inn, so it’s a chain hotel. We get 20 as a starter block and can increase from there (as long as there’s room, which scares me since there’s another major event in town on our wedding weekend). We plan to also block rooms at the hotel right across the parking lot of our venue just to have that safety net and cheaper rates if our guests prefer that. 

For smaller/non-chain hotels, I’d call them and see what they can work out. If you can get an idea of about how many rooms you’ll need, you could maybe work out a deal with them or even ‘block’ the whole place if it’s small (we did this at a wedding Mr.ND was in, the very small town’s hotel only had about 10/12 rooms, we got the whole place). 

Post # 12
Member
1371 posts
Bumble bee
  • Wedding: August 2010

You’ll have to contact them and ask for their policies.  There was an inn across the street from our wedding, and they refused to block off any rooms.  We ended up not doing any blocks and I’m glad we didn’t, because only a select few people stayed in a hotel!  But if you know lots of guests will be staying over, I’d contact these places ASAP to find out.

Post # 13
Member
6830 posts
Busy Beekeeper
  • Wedding: June 2011

My hometown there are only 2 hotels and I called and the nicer hotel blocked 10 rooms for us, if we need more can call. Glad I did this early as to found out there is another wedding in town and high school graduation is that weekend also.

Post # 14
Member
2767 posts
Sugar bee
  • Wedding: September 2009

i would say not to block hotel rooms.  It was a pain in the butt to deal with the hotels in our town and they kept up messing up the online reservation system for our guests.  The guests would call me and ask about the special rates and checking on their reservations and such.  If I could do it again I would have skipped the hotel blocks and just had the guests book their rooms themselves.  Half of them did that anyway.

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