(Closed) Hotel blocks…is this my responsibility

posted 8 years ago in Etiquette
Post # 3
Member
11325 posts
Sugar Beekeeper
  • Wedding: February 2011

I’d say yes… it is polite to set up a room block for guests. I’m not sure its as much of a pain in the ass as you think its going to be though. Most hotels will let you set up a block with just a phone call, and don’t charge anything if you don’t meet your numbers (make sure of that one!)

Post # 4
Member
2867 posts
Sugar bee

My Future Mother-In-Law is is taking care of our hotel blocks (which is very generous).  It is a nice gesture to do, especially to contain everyone in one area.

Post # 5
Member
40 posts
Newbee

I’m doing room blocks. It is helpful for your guests because they may not be sure of how to get around the area, or what the most convenient options are. Plus you are often able to get them a better deal. Also it keeps the rate down in case they rise closer during the date. I’d check with the hotels about their policies to see if they are reasonable.

Post # 6
Bee
2362 posts
Buzzing bee
  • Wedding: June 2010 - New York Botanical Garden

I always would chime in to say yes, it’s a considerate thing to do for your guests – it really isn’t that complicated and most of the time will come at no cost to you – many guests may find their own accomodations, but nearly all of my out of town guests used our blocks – it’s also nice to have most of your guests at one place

Post # 7
Member
1940 posts
Buzzing bee
  • Wedding: March 2011

You do not have to do it.  It is just a nice touch that some people decide to do.  It is meant to take stress off your guests and make it easier on them (not sure that it does).  I personally decided to do it and didn’t find it to be that stressful.  The reason why I set up the room block was because it means most of our guest will be at a hotel in a good location that they can feel safe.  I also got the rooms for a major discount.  ($90 instead of the $219 normal rate).  The hotel is also giving all our guest drink specials in the bar and we get a free room the night of the wedding.  Plus a ton of my guests have voiced how much they appreciate us having this since they don’t know the area.

Another, friend of mine just listed 3 hotels but didn’t set up a room block or any form of a discount. 

Don’t feel like you have to do it though because everyone will figure it out on their own if you don’t. 

Post # 8
Member
1030 posts
Bumble bee
  • Wedding: May 2011

I’m doing my best with room blocks (we haev 80 Out of Town guests and only 16 rooms blocked, as there are no real hotels in the area.. only inns and B&Bs). I think it’s a nice gesture if you can get a) a cheaper rate b) rooms reserved in case your guests slack off and wait too long to book and c) one place where everyone can stay together – they are coming to town and might not know anyone other than other wedding guests, so it’s nice for them to be able to be near each other for meals, etc outside of wedding festivities. It’s not a big pain to do it, just call a few places and see what their packages are.

OR – use hotelplanner.com – you just put in the location and date of your event, and hotels compete for your business.

Post # 9
Member
8738 posts
Bumble Beekeeper
  • Wedding: September 2011

Yup, if you have a large group of out of town guests, it is best to block some hotel rooms.

You don’t have to actually PAY for them but most hotels will set aside a block of rooms at a discounted price for a certain period of time.

At the very least you should provide information on places to stay (as well as things to do) in the area and recommendations on where to stay rather than just expecting everyone to do it themselves.

Post # 10
Member
7300 posts
Busy Beekeeper
  • Wedding: September 2012

@Mrs. AF: It’s really not time consuming. You just call the hotel and tell them how many rooms you want to block off. Done. And if they aren’t filled by a certain date then they are released back into the system.

We stay in hotels a lot and I really don’t find a crazy amount of difference between calling the hotel yourself and booking on one of the other sites.

Post # 11
Member
2410 posts
Buzzing bee
  • Wedding: July 2011

Yes. It really is the considerate thing to do for your out of town guests. To be honest, I have never attended a wedding where this wasn’t done. It really is a lot easier than you think, just place a call to the hotel in question or you could do two or three to have a range of prices depending on how many out of towners you are expecting.

Post # 13
Member
1807 posts
Buzzing bee

I just did this yesterday. Called 2 different hotels and they were done in 30 minutes.

Just make sure you don’t have to pay for any unpaid rooms. It’s fast, easy, and your Out of Town guests will probably appreciate it seeing as they might not know the area as well.

Post # 14
Member
424 posts
Helper bee
  • Wedding: September 2010

I don’t necessarily think you need to do blocks, but you should at least include information and maybe research rates at hotels close to your reception site.  Most of the hotels we looked into had a minimum on the number of rooms you could block off, and you’d have to pay for them if they weren’t reserved.  We weren’t sure if we could fill all of them for both nights, so we chose not to do a block.  We did get a discount code from our reception venue, and made sure that our guests knew where to book.  I would say that most guests expect you to do this- we had family members calling us constantly (even though all the information was on our website) asking about the hotel situation.  However, I think that getting a block of rooms is great if you know you can fill them all.  I went to a wedding with a block of rooms, and it was great for keeping the party going because all the rooms were next to each other.

Post # 15
Member
6661 posts
Bee Keeper
  • Wedding: May 2010

Yeah it took me about 5 seconds to set up both of my blocks and was totally free with no penalties. It’s a hospitable thing to do for guests who are traveling from Out of Town. Try to get a discounted rate if possible, but I’ve seen a lot of blocks that are actually more expensive than the regular nightly rate.

Post # 16
Member
10366 posts
Sugar Beekeeper
  • Wedding: September 2010

We did it so that guests could stay in the same hotel to hang out together, and also to point out the nice hotel that was literally 2 blocks from our wedding (ie no driving needed after a night at the open bar). Our wedding also took place somewhere that is incredibly expensive, and blocking off rooms saved our guests a bundle – and got us $100/night off of our awesome suite!

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