(Closed) Hotel blocks…is this my responsibility

posted 11 years ago in Etiquette
Post # 32
Member
2288 posts
Buzzing bee
  • Wedding: December 2010

I chose that option for two reasons: we had two months to plan everything (and there was a death in my family shortly after we changed our date)–no time to do all the little “extras,” and our Out of Town guests range from well-off to paycheck-to-paycheck–we didn’t want to make the hotel decision for them, because some of FH’s relatives like nice hotels while others just don’t care.

Post # 33
Member
242 posts
Helper bee

I’m not doing it, but I have a total of 4 Out of Town guests on my guest list (two of them are in the bridal party).  The other two, I plan on passing hotel information along to.  It seems silly to block rooms for two people and their dates.

There are some adult children of families attending with their parents, but I don’t really consider them Out of Town because they lived in the town as children and know their way around.  They’ll probably stay with their parents, anyway.

Post # 34
Member
305 posts
Helper bee
  • Wedding: January 1991

It’s really helpful for Out of Town guests and costs you nothing.  Besides, you could do it in 5 minutes over the phone. You just call the hotel, tell them you’d like to block rooms for a wedding, and they will email or fax you a price.  Then you tell your guests to book under the “Smith/Johnson Wedding Block”.  The end.

We did it because then all of our Out of Town guests were in 1 hotel and we were able to keep track of them for gift baskets.  It also allowed us to write directions for Out of Town guests with 1 starting/ending point.  It’s a great deal for them because by booking in a block, we got a great rate (5 star hotel for $130 per night – Kayak.com had rooms at $250 per night at the same hotel on the same night and the $130 beat even the 2-stars in the area).  We also got a free room the night before the wedding from the hotel.  

We also didn’t have that many Out of Town guests.  We blocked 30 rooms and used about 15. 

Post # 34
Member
305 posts
Helper bee
  • Wedding: January 1991

It’s really helpful for Out of Town guests and costs you nothing.  Besides, you could do it in 5 minutes over the phone. You just call the hotel, tell them you’d like to block rooms for a wedding, and they will email or fax you a price.  Then you tell your guests to book under the “Smith/Johnson Wedding Block”.  The end.

We did it because then all of our Out of Town guests were in 1 hotel and we were able to keep track of them for gift baskets.  It also allowed us to write directions for Out of Town guests with 1 starting/ending point.  It’s a great deal for them because by booking in a block, we got a great rate (5 star hotel for $130 per night – Kayak.com had rooms at $250 per night at the same hotel on the same night and the $130 beat even the 2-stars in the area).  We also got a free room the night before the wedding from the hotel.  

We also didn’t have that many Out of Town guests.  We blocked 30 rooms and used about 15. 

Post # 35
Member
1722 posts
Bumble bee
  • Wedding: October 2011

It really isn’t a huge deal to do at all. Just call a local hotel or two that you know are affordable and nice places to stay, and provide your guests with the info. It’s just a kind gesture for those people who are willing to drop money on plane tickets and hotels just to be there for you on your day.

Post # 36
Member
2294 posts
Buzzing bee
  • Wedding: October 2010

I was a travel agent for 10+ years and hotel blocks don’t always save money.  They can be difficult and awkward to make as well.  I think it really depends on the situation that you have as to whether it’s worth it to do or not.

Post # 37
Member
214 posts
Helper bee
  • Wedding: November 2010

I’m not doing this because:

A) Our wedding is not at a resort or hotel

B) The nearest hotels to our wedding are extremely pricey

C) Some our guests are wealthy and prefer luxury, others are on very tight budgets

D) I was told that I would have had to guarantee that a certain minimum number of rooms out of the block would be reserved by my guests, otherwise I’d have to pay for the shortfall

It just didn’t make sense to me. I posted a bunch of information and links on our wedding website so our guests could chose for themselves.

 

Post # 38
Member
1722 posts
Bumble bee
  • Wedding: October 2011

@Cant_wait:That sounds like a great alternative. Wow, I guess we lucked out that the hotels in our area were really accommodating! 

Best of luck! 🙂

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