(Closed) Hotel for out of town guests

posted 7 years ago in Etiquette
Post # 3
Member
8738 posts
Bumble Beekeeper
  • Wedding: September 2011

@lnd546: Of all the guests coming are they the only ones that will need a hotel?

If so just putting hotel recommendations on your STD or wedding website is fine.  I’d just make sure that there wasn’t another big event going on in the area at the same time as your wedding that could lead to all the hotels being booked up fast.

 

Post # 4
Member
375 posts
Helper bee

Some hotels will reserve a block of rooms (and offer a lower rate) up to a certain date and, once that date comes, those rooms that are not booked are released. Others require you to pay for any unused rooms. If you can find one to agree to the latter (usually not a tough sell unless you’re in a big metro area), then there’s nothing to lose by trying to negotiate a better rate for your out of town guests.

If, however, you can’t make those arrangements, listing 3 nearby hotels (in various price ranges) on your Save the Dates or wedding website are perfectly acceptable alternatives.

Post # 5
Member
4824 posts
Honey bee

Is the hotel really close to your venue? These days if people dont have to drive, they will stay in a hotel so that they can have fun (IE there is a shuttle, they can car pool, they can walk or take a cheap cab ride)

I would make a block anyway because some people may choose to stay in a nearby hotel anyway.

Post # 6
Member
834 posts
Busy bee
  • Wedding: October 2011

@lnd546: I reserved 22 rooms… only 7 were reserved. My parents didn’t reserve a hotel when they got married, and everyone did just fine. Sure, it was nice, but really no one seemed to notice or care. Don’t stress, if it doesn’t get done, the people who want to come will make proper arrangements.

Post # 7
Member
37 posts
Newbee
  • Wedding: October 2011

Most hotels don’t start their group discounts until you book at least 10 rooms but it never hurts to ask. 

We got lucky and booked using our hotel points card and got extra points.  Our choice points would only let us book two rooms for points but if you and your FH have points cards you could get points for up to 4 rooms.  But you would have to trust the people coming to pay you for their rooms so you can get the points.   We also used our AAA card to get discounted rates on the rooms.  Another discount if some of your guest are older would be an AARP discount.

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