Post # 1
My fiance’s mom and her family live across the country and his mom is the only one who has ever been out where we live and are getting married (once) so they don’t know much about the area. I have read that you should reserve a block of hotel rooms for out of town guests, but she has a small family and they would probably only be booking 3-5 rooms total depending on who comes to the wedding. First of all I think this is few too rooms to reserve a block (nor would it probably be needed with so few rooms) and also I don’t feel comfortable selecting a hotel for our guests. Would it be appropriate to just include a list of nearby hotels in the save the dates and then they can choose their own hotel based on what they want to pay? There are really nice but somewhat pricey hotels near the venue and then a little further there are some cheaper, but definitely not as nice hotels. I’m not sure how much they’re looking to spend.
Let me know what you think. Thanks!
Post # 3
@lnd546: Of all the guests coming are they the only ones that will need a hotel?
If so just putting hotel recommendations on your STD or wedding website is fine. I’d just make sure that there wasn’t another big event going on in the area at the same time as your wedding that could lead to all the hotels being booked up fast.
Post # 4
Some hotels will reserve a block of rooms (and offer a lower rate) up to a certain date and, once that date comes, those rooms that are not booked are released. Others require you to pay for any unused rooms. If you can find one to agree to the latter (usually not a tough sell unless you’re in a big metro area), then there’s nothing to lose by trying to negotiate a better rate for your out of town guests.
If, however, you can’t make those arrangements, listing 3 nearby hotels (in various price ranges) on your Save the Dates or wedding website are perfectly acceptable alternatives.
Post # 5
Is the hotel really close to your venue? These days if people dont have to drive, they will stay in a hotel so that they can have fun (IE there is a shuttle, they can car pool, they can walk or take a cheap cab ride)
I would make a block anyway because some people may choose to stay in a nearby hotel anyway.
Post # 6
@lnd546: I reserved 22 rooms… only 7 were reserved. My parents didn’t reserve a hotel when they got married, and everyone did just fine. Sure, it was nice, but really no one seemed to notice or care. Don’t stress, if it doesn’t get done, the people who want to come will make proper arrangements.
Post # 7
Most hotels don’t start their group discounts until you book at least 10 rooms but it never hurts to ask.
We got lucky and booked using our hotel points card and got extra points. Our choice points would only let us book two rooms for points but if you and your FH have points cards you could get points for up to 4 rooms. But you would have to trust the people coming to pay you for their rooms so you can get the points. We also used our AAA card to get discounted rates on the rooms. Another discount if some of your guest are older would be an AARP discount.