(Closed) Hotel for photographer? Is this my responsibility? HELP!

posted 5 years ago in Etiquette
Post # 2
500 posts
Busy bee
  • Wedding: City, State

We put up our photographer the night before so he wouldn’t have to deal with traffic issues. Plus he did some night before shots at the hotel. Win-win. 

Post # 3
2133 posts
Buzzing bee

That’s his problem. Not your fault there is a wedding near yours. 

Post # 4
1246 posts
Bumble bee

No, that is not your responsibility. If you were flying him to another state or country, sure, but not if he just chooses to spend the night. 

Post # 5
542 posts
Busy bee
  • Wedding: May 2015

Huh? Did he ask you about hotel accomodations? No, unless explicitly stated in your contract, his hotel accommodations are not your responsibility.

Post # 7
1350 posts
Bumble bee
  • Wedding: September 2017

View original reply
rebeccasum:  My understanding was that you do not need to provide hotel accomedations unless flying the person out. 


Also, it doesn’t seem like he asked you anything about his hotel stay so I wouldnt worry about it. 

If anything re-read your contract. Mine says travel under 2 hours is covered and I have to give them meals… Yours should say something about that.

Post # 8
7579 posts
Bumble Beekeeper
  • Wedding: October 2014

Usually when a vendor requires travel allowances or accommodations, it’s written into the contract and disclosed up front. Just because he is staying over for this wedding doesn’t mean he needs to stay over for yours; the couple for this weekend’s weddimg may have requested it due to a brunch or other morning gathering, or the other wedding could be ending much later or covering more hours.

Post # 9
727 posts
Busy bee

Some have travel fees, which would be written in the contract. Our photographer is also about 90 minutes away but she waived the travel fee so I’m not sure how much it normally is. I would re over your contract and if it doesnt say anything like that dont worry about it

Post # 10
919 posts
Busy bee
  • Wedding: July 2017 - Vineyard on Long Island

Check your contract.  Mine was required since she’s travelling about 4 hours.

Post # 11
2501 posts
Sugar bee

View original reply
rebeccasum:  it depends on the contract. differenet photographers define “travel weddings” differently. for a travel wedding, you typically put up the photographer in a hotel for the night – this is either through you paying outright for their room, or through paying for a “travel” collection which has built in travel pricing. depends on the photographer which way s/he likes to deal with things. our photographer has pricing built in to his travel packages, so we don’t have to worry about paying for his mileage/hotel for the night.

if it’s not stipulated in your contract that you have to pay for the hotel, and there’s been no prior talk about it, you don’t have to get him a room. he should be the one intiating the conversation regarding accomodations, either through talking with you directly or else in the contract itself.

Post # 12
2176 posts
Buzzing bee
  • Wedding: May 2013

double check your contract ….. likely there might be some chage (my photog charged $0.55/mile over 50 miles from his house zip code) but usually a hotel isn’t needed unless its specificaly stated

Post # 13
239 posts
Helper bee

Usually hotel accommodations are for photographers traveling very far. Check your contract. I’m a photographer and  ask accommodations be covered if it’s over a 4 hours drive. Also I’m sure he would have gone over that part with you and made it clear instead of assuming.

Post # 14
142 posts
Blushing bee
  • Wedding: June 2016

I took care of our photographers’ hotel room.  Both are sharing a room, they said it was cool, and this is kind of a tip in a way because they are SO FREAKING AWESOME.  They didn’t require it, and if yours did I think they would have let you know up front.

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