Post # 1
We are getting married in two months and our photographer is traveling about 90 minutes to our venue. He never mentioned anything about needing hotel arrangements that night when we spoke to him so I assumed he would just drive back (we are wrapping up around 10pm).
However, he just sent me an email mentioning that he is shooting a wedding near our venue this Friday night and was going to stop by and meet with our event coordinator on his way back on SATURDAY. So clearly he is spending the night after shooting THAT wedding this weekend. Did I drop the ball on this?? Should I have asked him if he needed accomodations? Is this something I should have just known to do?? Everything is completely booked at this point so I’m not really sure what I can do!
This topic was modified 4 years, 5 months ago by rebeccasum. Reason: typo
Post # 2
We put up our photographer the night before so he wouldn’t have to deal with traffic issues. Plus he did some night before shots at the hotel. Win-win.
Post # 3
That’s his problem. Not your fault there is a wedding near yours.
Post # 4
No, that is not your responsibility. If you were flying him to another state or country, sure, but not if he just chooses to spend the night.
Post # 5
Huh? Did he ask you about hotel accomodations? No, unless explicitly stated in your contract, his hotel accommodations are not your responsibility.
Post # 6
No, he never asked us about accomodations I just panicked thinking it was just one of those things that I was supposed to do and completely missed it.
Post # 7
My understanding was that you do not need to provide hotel accomedations unless flying the person out.
Also, it doesn’t seem like he asked you anything about his hotel stay so I wouldnt worry about it.
If anything re-read your contract. Mine says travel under 2 hours is covered and I have to give them meals… Yours should say something about that.
Post # 8
Usually when a vendor requires travel allowances or accommodations, it’s written into the contract and disclosed up front. Just because he is staying over for this wedding doesn’t mean he needs to stay over for yours; the couple for this weekend’s weddimg may have requested it due to a brunch or other morning gathering, or the other wedding could be ending much later or covering more hours.
Post # 9
Some have travel fees, which would be written in the contract. Our photographer is also about 90 minutes away but she waived the travel fee so I’m not sure how much it normally is. I would re over your contract and if it doesnt say anything like that dont worry about it
Post # 10
- Wedding: July 2017 - Vineyard on Long Island
Check your contract. Mine was required since she’s travelling about 4 hours.
Post # 11
it depends on the contract. differenet photographers define “travel weddings” differently. for a travel wedding, you typically put up the photographer in a hotel for the night – this is either through you paying outright for their room, or through paying for a “travel” collection which has built in travel pricing. depends on the photographer which way s/he likes to deal with things. our photographer has pricing built in to his travel packages, so we don’t have to worry about paying for his mileage/hotel for the night.
if it’s not stipulated in your contract that you have to pay for the hotel, and there’s been no prior talk about it, you don’t have to get him a room. he should be the one intiating the conversation regarding accomodations, either through talking with you directly or else in the contract itself.
Post # 12
double check your contract ….. likely there might be some chage (my photog charged $0.55/mile over 50 miles from his house zip code) but usually a hotel isn’t needed unless its specificaly stated
Post # 13
Usually hotel accommodations are for photographers traveling very far. Check your contract. I’m a photographer and ask accommodations be covered if it’s over a 4 hours drive. Also I’m sure he would have gone over that part with you and made it clear instead of assuming.
Post # 14
I took care of our photographers’ hotel room. Both are sharing a room, they said it was cool, and this is kind of a tip in a way because they are SO FREAKING AWESOME. They didn’t require it, and if yours did I think they would have let you know up front.