Post # 1
- Wedding: October 2012 - Prairie Production- Chicago (loft)
So my hunny and I have decided to have our “dream” wedding – a modern nightclub view dance party at an urban loft in Chicago- instead of the traditional banquet hall in the suburbs. We knew that hotels may become a problem, but didnt even realize how much of a nightmare it was going to be. Every single hotel is way overpriced and the ones that arnt have been booked for more than a year. We have more than 6 months until our wedding and no where under 300 per night for our guests to stay. It is not like I didnt consider this before- I just put it on the back burner because its only where people sleep- the actual party and ceremony is what is most important. I didnt want to have the traditional wedding just becasue booking rooms would be so easy.
Where do I go from here? Is it common that you dont provide accomodation information? Most of my realtives are within a 30 minute drive but for those an hour out of the city- it may be a pain to have to drive home at mignight. I also dont want to make people cringe when they see that the rates are so high. Ahhhh Im so upset right now…this is ruining the whole thing.
I called one place and asked to book one room and she gave me a rate- and then I asked what the rate would be if I blocked 10 rooms and she said the rame. Wouldnt they be able to give some sort of discount since I am bringing in that many people for one evening?
Any helpful insight is appreciated-thanks in advance!
Post # 3
Maybe you can provide guests with the option of a close location that is pricer and a farther location that is more budget friendly. I had a $99, $59, and $25 a night option for my guests.
Chicago will be amazing and guests are going to expect the slightly steeper prices. I would be willing to stay a little farther away to save the money.
Are you going to have a shuttle maybe from the hotel to the ceremony/reception location? That could help if the hotel is a little farther away. The guests still wouldn’t have to worry about driving.
Post # 4
Big cities (especially popular tourist destinations) don’t tend to do doscounted room blocks or room blocks at all. Maybe if you were booking 20 plus rooms but 10 rooms isn’t really that many to a city hotel.
Honestly if the venue was only an hour away I would just drive home! No way would I spend money on a hotel, expecially if it was going to cost me so much.
I would just list the names of a few hotels for your guests and let them make the decision. They maybe able to pick up deals on priceline or groupon etc.
Post # 5
We had a similar problem, though the difference in price was not so extreme- it’s just that the nearby hotels were not only more expensive, but also nowhere near as nice as the ones 20+ miles away. We arranged a block at one of the further hotels and we are providing sober rides throughout and after the reception. If someone wants to book a closer hotel they’re more than welcome, but I felt that a block was also a recommendation, and I didn’t want to recommend a hotel that wasn’t worth anywhere near the price IMO.
Post # 6
Most city hotels won’t offer discounted room blocks – or if they do, you’re responsible for paying for rooms that don’t reserve or they have very long cut off dates (the date when the rooms you set aside get released) that happen before your invites even get to people.
With the majority of your guests living close to your reception site, I wouldn’t worry about it. People can find their own accommodations where they’re comfortable staying.
I would just provide them with the names, addresses and phone numbers of closeby hotels on a website if you have one along with the chamber of commerce or visitor’s bureau link which often has lists of hotels.
Don’t worry about it too much, people are grown ups and can figure it out on their own 🙂