(Closed) Hotel Questions

posted 9 years ago in Logistics
Post # 3
354 posts
Helper bee
  • Wedding: November 2012

I was totally overwhelmed by hotel blocking here in NYC because there are just so many hotels.  Not to mention that after contacting a bunch, they all seemed to be well over $300 a night.  I ended up submitting a request through http://www.hotelplanner.com, which solicits bids on your behalf.  Yes, I had to sort through a bunch of hotels in New Jersey and Queens that I wasn’t going to use, (limiting by neighborhood would have been helpful), but in the end, I blocked 20 rooms at a four-star hotel for $280/night, which was 40% off the best online rate.  Once I got the bids, the process of contacting the hotel and completing the contract was very easy.  I just called the manager listed on the bid, and she sent over a contract.  I did not have to promise any minimum, and they agreed to hold 20 rooms at the negotiated rate until 30 days before the wedding, at which point any un-reserved rooms would be released. 

One thing to consider when blocking rooms is how many out of town guests will be sharing rooms.  For instance, 100 guests does not necessarily mean 100 hotel rooms.  Seems kinda basic, but it’s easy to overlook this!  Half our guestlist is from out of town, but when I did the math, and considered who would be staying with local friends, I only needed to block about 20 rooms.

We are not staying at that hotel on the wedding night, nor did they offer us a comp’d room, but I know of a lot of other hotels that do this if you meet certain minimums. 

Overall, I was really happy with the quote I got through hotelplanner because the best deal I was offered from other hotels was like 10% off their standard rate.  Even the freakin’ Hampton Inn was quoting me over $300!  (end rant).  Good luck to you! I hope you aren’t dreading this task as much as I was! 

Post # 5
2965 posts
Sugar bee
  • Wedding: April 2013

Well I’m having my reception at a hotel and though only 10% of our guests are from Out of Town, I wanted to book a room for them there as well. We blocked off 10 rooms for our guests and I believe it’s $85/night and we booked it for the weekend (we are getting married Thanksgiving weekend). We are not staying at the same hotel as our guests (so we can have our privacy) but they have another hotel they manage over and reserved our room there.

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