(Closed) Hotel room block limitations?

posted 4 years ago in Logistics
Post # 2
Member
923 posts
Busy bee
  • Wedding: July 2017 - Vineyard on Long Island

I’m not sure what your question is, but from what I’ve seen, this is pretty standard for hotels since they want to keep rooms available at full price for others to be able to book.  The discounted rates are available at a first-come, first-booked basis.  Its on you to warn your guests to book early so they can get a room at the hotel, and preferably at a discounted rate, or they could end up down the street or a town over at a different hotel.  Once you’ve made your guests aware that they should book early, you could followup with them and remind them if youd like, but the onus is then on the guest to book the room promptly at risk of not getting a room at that venue at all.

If I understand your post correctly, the venue isnt saying its sold out, just that the discounted rate is no longer applied to anything beyond the agreed upon 20 rooms… so your guests still have time to book rooms to come to your wedding.

Also, why would you have to call up your guests and inform them of a change? Did you list the hotel room rate on the STD, even though there was never a guarantee that that rate would be locked for anything past the agreed upon 20 rooms?

Post # 3
Member
247 posts
Helper bee
  • Wedding: September 2016

That’s frustrating that they didn’t tell you, but it makes sense. Our hotels blocked the rooms for us but didn’t give discounted rates because they know they would sell out at the normal rate anyways.

Did you put the prices of the hotel rooms on the save the date? That’s the part that would bother me, if guests were expecting to pay one price only to discover a higher rate when they called. Otherwise, I think guests are capable of finding and booking their own hotel rooms and should know that they need to book early. Do you have a wedding website? If so, I’d add a note about the room block being full for the discounted rate but there are other rooms available at x rate. I’d also add additional less expensive options.

Post # 4
Member
9477 posts
Buzzing Beekeeper
  • Wedding: October 2013

we blocked X number of rooms (can’t remember the number).  the rate was good until a certain date.  we made it very clear there was a deadline to book rooms.  i still got calls a few days/a week after the deadline why they can’t get the rate.

i tried to ask the hotel but there was nothing that could be done at that point, the guests were too late.

 

if you have a letter/contract stating that they will increase the count of rooms, then i would meet with the hotel manager in person (if you can) and show this to them.

 

Post # 5
Member
4038 posts
Honey bee

My daughter’s wedding venue (hotel) offered us 25 rooms the night of the wedding and the night before. I told them up front we’d only need a few for the night before (3 booked), but up to 50, the night of the wedding, as most guests were local. From past experience, we estimated a lot of the guests would chose to stay overnight, with a reception ending at 11:30 PM. They ended up booking 52 rooms that night, but the hotel was quite large.

I agree with P.P.  and I’d look into less expensive options nearby.

For my 2nd daughter’s wedding, it was a mess. Guests were informed multiple times about the room blocks and expiration dates. Out of 4 hotels and 70 possible rooms, only 30 rooms were booked, at 3 of them. In order to save money, some guests booked at a hotel that ended up being 20 miles away. And 3 aunts/uncles cancelled, a week before the wedding, since they couldn’t get a room.

Post # 7
Member
906 posts
Busy bee
  • Wedding: October 2016

Our hotels were both very clear that this exact thing would likely happen. They said they’ll try to accommodate the discounted rate past the deadline but it’s at the peril of those who waited. 

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