(Closed) Hotel Room Blocks

posted 13 years ago in Logistics
Post # 3
751 posts
Busy bee

I would check with the hotel, if you expect about 175 Out of Town guests, as to how many they usually block (I’m think maybe half that amount), since it is going to be a hgh-demand weekend for rooms & also it depends on how many hotels are in the area, like if that’s the only hotel, or are there a lot more nearby that possibly your guests would book. The hotel should know what those weekends are like in terms of whether or not they usually sell out, also with a wedding block, what is their history, do they hold 100 rooms for a wedding & usually fill all of them, or do they fill half of what’s usually blocked. They should be able to guide you with what works in that market.

Post # 4
495 posts
Helper bee
  • Wedding: May 2010

Is there a standard amount of rooms that hotels tend to block? Mine is blocking for 15% of my # invited and I just thought that was kind of low…(for a destination wedding when everyone will be traveling there).

Post # 5
141 posts
Blushing bee
  • Wedding: July 2022 - Dreams Cancun Resort & Spa

I would book as many as they let you while taking into consideration the release dates for the room block so you don’t incur any penalties in the event your guests don’t book.  Also take into consideration when your guests are planning to book by and when the invitations are going to be sent when negotiating the contract with the hotel.  I had to send my invites out earlier and pretty much followed-up with everyone on whether or not they were planning on using the room block or booking on their own. Then I made sure to release the necessary amount of rooms when the deadlines came up.  Good luck!

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