(Closed) Hotel Room Blocks – DIY or Online Help?

posted 4 years ago in Guests
Post # 2
Member
84 posts
Worker bee
  • Wedding: October 2015

You’re going to have to call around to some hotels. We reserved a room block at the Marriott near our venue. The sales associate at the hotels can help you with your specific needs. For our wedding (around 100 guests, 60 individual family/couple units), we started with a room block of 10 rooms with 80% attrition. This is where we would be responsible for 80% of the room block if they were not reserved by the date of our event. We were not responsible for paying for guests rooms. We left our special reservation link on our wedding website and guests could go on and reserve and pay for their own rooms at our negotiated rate. We ended up having to add more rooms to our room block and had almost 20 rooms booked at our hotel. Marriott was great to work with. They sent us roomming lists when we were getting close to our block limit so we could up the room count as needed.

Post # 3
Member
456 posts
Helper bee
  • Wedding: May 2017

Call around. The hotel(which is right across from the venue)blocked us 15 rooms,no money down. If we don’t fill them a month before the wedding they will just become open and we will just have to pay for our suite. 

Post # 4
Member
1602 posts
Bumble bee
  • Wedding: June 2018

I contacted a holiday inn to discuss room blocks. They told me that they will hold 10 rooms at no cost to me. If more of our guests try to book rooms after those 10 are full, they can still get our group rate if the hotel has availability. But if the hotel fills up, then everyone is out of luck. I spoke with some friends who found similar situations when they contacted hotels, so it seems to be a pretty common way that things are being done now. I’m having a wedding where the vast majority of guests will be coming in from out of town, so I am concerned about not having enough space at the hotels for everyone. You may have to call around and arrange for blocks of rooms at multiple hotels, if they have this sort of policy.

Post # 5
Member
2621 posts
Sugar bee
  • Wedding: September 2016

You have to call around.  Not going to lie, getting the hotel block was one of most frustrating tasks we had…. Lots of hotels didn’t call back, or just didn’t do blocks.  We did find one that did in our price range eventually.  We blocked off the amount of rooms we thought we’d need, and if they weren’t filled 1 month before the date, the hotel released them to the public.  We didn’t pay any money down or fees.

Post # 6
Member
47439 posts
Honey Beekeeper
  • Wedding: November 1999

Only do courtesy blocks- you are not obligated to pay for unbooked rooms. Your guests will appreciate any information you share, either on a separate enclosure or on your website, but they can also make their own bookings.

There is a site that can help with room blocks

https://hiskipper.com/weddings/theknot?utm_source=theknot&utm_medium=content&utm_campaign=weddings&utm_rs=yes&utm_id=tk101

but your guests can also use any travel site like Trivago or Kayak.

Post # 7
Member
112 posts
Blushing bee
  • Wedding: November 2016

I used jetaport and highly recommend it. Saved me from calling around to a ton of hotels. And there is no obligation to actually use any of the quotes you receive.

Post # 8
Member
51 posts
Worker bee
  • Wedding: April 2017

I used hotelplanner.com. I put up a post with what I was looking for and then local hotels put in bids. I ended up doing a few hotels with 10-15 rooms each, but that’s just the kind of guests I have. Hotel Planner really helped when I was in a bind looking for one more hotel. Ended up finding a hotel that is eco friendly, affordable, and has kitchens in every room. Awesome. 

Post # 9
Member
1359 posts
Bumble bee

We originally toyed with the idea of a room block but realized that 99% of our guests wouldn’t stay (local brunch wedding). I did call around to all of the hotels in the area early andit was good that I did…turns out we inadvertently chose our wedding date on a weekend that a large, prominent local university had their homecoming weekend so there was virtually NOTHING available. I snapped up three rooms to have on hand in case anyone wanted to stay the night before, knowing I could cancel without penalty up to 48 hours prior to the day. They ended up being used by my parents, grandmother, and a family friend, and no one else stayed.

I’d recommend calling around, and also on checking if there are any events that might make it hard for people to get rooms!

Post # 10
Member
452 posts
Helper bee
  • Wedding: August 2017

I used Skipper via The Knot. Didn’t have to call a single hotel. Just selected the 4 hotel rooms I wanted to “pitch” me their price, waited for them to come back with their offer, accepted the ones I liked, waited for our contracts, signed, got our room block codes. It was that easy. Hotels.com also offers a service. Both are completely FREE and courtesy blocks. And with the exception of one boutique hotel I received a quote lower than travel sites like Kayak. They both also have a concierge service that helps you through the way with questions etc.

Post # 11
Member
742 posts
Busy bee
  • Wedding: September 2017

View original reply
sunshadebride :  I would keep in mind if the Padre’s are in town the weekend of your wedding and who they are playing if they are. If they’re playing the Dodgers or SF or a popular East Coast team, I know from experience it can be hard to get a hotel downtown. Also look and see what conventions are in town at the time because that also is extra people in an already popular tourist destination. If any of the above applies I would 100% book a block of rooms. 

Post # 12
Member
1893 posts
Buzzing bee
  • Wedding: October 2017

View original reply
sunshadebride :  Our venue had a list of Hotels that were close, and offered shuttle service to our venue. We started with 10 rooms, and we will go up from there. We added the info to our website, and sent that out with our save the dates.

ETA: PLEASE make sure you reserve blocks. They are really helpful. I went to an out of town wedding last summer, and the bride didnt reserve blocks. By the time we found out the location of the venue, all the rooms in town were taken by a Soccer tournament that needed big blocks of rooms. Ended up having to stay at an Airbnb 30 minutes away.

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