Post # 1
I hate cold calling anywhere so I thought I’d ask for advice first! (thanks in advance)
How do you go about getting hotel blocks? Is there a % discount people usually get or a certain number of rooms we’re supposed to block? And if people don’t book the hotels, are we supposed to pay for them? How many hotels should we be trying to give info for (2,3?)?
Has anyone found inexpensive hotels in San Francisco?
Post # 3
When we’ve gone to SF, we’ve always stayed at the Mosser. It’s right by the shopping district. The rooms are small but clean, bathrooms are shared, European-style. Very nice, and we’ll probably be going back there this winter =) Don’t know anything about hotel blocking though.
Post # 4
I actually requested the room block through the website.
Most hotels will have an option for "meeting room space" which you can use to your advantage and ask for "sleeping rooms." They will usually have you fill out an RFP (request for proposal) on their website, and you fill in what you need on that form.
There is also a place for comments (usually) and you can write in that you need a room block for a wedding on this date, blah blah if you feel it wasn’t addressed in the form.
The managers will either email or call you back with a proposed rate and a contract to sign. Make sure it’s a complimentary block.
I asked about 5 hotels, and wound up blocking only 1, since I don’t have many out of town guests. It was a VERY easy process overall. My wedding is in San Jose, so my hotel block is in Santa Clara.
Post # 5
WIth the room blocks, you are basically just locking in a block of rooms for a set price. So for busier cities like SF, your guest can book rooms without having to worry about hotels not accepting anymore reservations. Plus all the guest will be at one or two hotels. Depending on the hotel, they will release the blocks 1 month to 7 days before your event so if you guests do not take advantage of the blocks they are on their own. Most will not charge you anything if the guests do not book the number of rooms you reserve for them thats why they usually release the blocks at a certain date. Their might be some discounting or negotiating you can do but I was able to just get an ok rate for our guest since it was during their busy time of the year. Also depending on the time you are blocking the rooms for, if it is their high season, they might not even allow room blocks. I ran into a number of hotels that would not allow it unless I was having an event there. Let me know if any of this is not clear.