Funny you should mention this, because I signed my hotel room block contract today!
I happen to be getting married at a resort, so they called to remind me that I needed to block them off and recomended that I do it now – so I did. Hotel room blocks sound confusing, but it really just means that you are reserving a large group of rooms at once, and far in advance, to receive a discount.
My wedding is Sept 4 2010 and I am not sure if there will be a lot of other people in town that labor day weekend.
– Yes, I would guess that travel will be slightly higher that weekend because of the holiday, so you may want to get on it a little earlier than normal.
I have a few hotels that look good from reviews but I am supposed to visit them to check?
– You probably don’t have to visit. I think as long as you’ve done your research (read reviews etc), you’ll be fine.
How far in advance to I do it?
– Start making calls in the next few months. I recommend calling the hotels you are specifically interested in and asking someone in the sales department some of your questions. They’ll be upfront with you about how it works.
I think I will need about 20 rooms maybe.
– This is the only place I will caution you! The contracts vary from place to place. At some hotels, if you reserve a block of rooms and don’t fill them all, you are still responsible for paying for them. Read the contracts carefully and choose accordingly!
Do you have to pay when you call to block them?
– No, you shouldn’t. But you will most likely have to sign a contract.
How do I talk to the hotel, just say I need to block rooms for a wedding?
– Yes, tell them when and where your wedding is and that you are looking to reserve a block of rooms at a few different places, and ask them what they can offer you… then let them do the talking.They’ll know exactly what you are talking about and will be intimately familiar with the process.
Best of luck!!