(Closed) How are you organizing your returned RSVPs?

posted 7 years ago in Logistics
Post # 3
Member
929 posts
Busy bee
  • Wedding: October 2011

I just used the rsvp program on theknot.com.   It was super helpful, and you can sort it by anything… and then we had a cute little wooden box that we stack everything in… good luck!

Post # 4
Member
54 posts
Worker bee
  • Wedding: October 2011

I use theknot.com as well,and it’s awesome! You can also keep track of gifts and thank you notes on it so that’s nice. We also had a pink index card box where we kept alphabetically listed NO’s and YES’s. That way we had two copies in case the web site was down or something crazy.

Post # 5
Member
186 posts
Blushing bee
  • Wedding: October 2011

I have a magazine holder right on my kitchen counter where I can stick all of them to keep track and not lose any. I have just about half back so I started to write everyone’s names on post-it flags for my seating chart. 

I do also keep track of them in my spreadsheet

Post # 6
Member
3982 posts
Honey bee
  • Wedding: July 2011

Excel is the only way to go. I can add and subtract and it keeps running number of yes’s and no’s as well as the ability to just add another line for when gifts start rolling in. That way it is all on one place and I don’t have to rely on a website.

Post # 7
Member
4 posts
Wannabee
  • Wedding: October 2011

I searched online for a wedding planning template and found a great one!  I added columns to include everything I’d need to keep track of; including but not limited to: names for outter envelopes (Mr. and Mrs. So and So), individual names for placecards, number in party, who’s invited to rehearsal dinner, RSVP accepeted/declined, food choice, assigned table number, gifts received, and thank you card sent.  I asigned each group/invitation a number and wrote it on the back on the RSVP card, just in case I couldn’t read the handwritting of who RSVPed.  Then I’m just tracking it all in the spreadsheet. 

Although, now that our RSVPs are coming in, I’m noticing that a party of 2 may choose two different entrees, but they don’t label who wants what.  I have to mark the placecards somehow to show the servers who gets what, and I guess I’ll just have to make an executive decision.  I’m not about to call everyone to clarify who wants filet mignon and who wants chicken, that’s just crazy! LoL  I guess I’ll just make an educated guess, and if I mixed it up, they can switch it between them when it’s served…I guess.  Hey, it’s free food…they get what they get and like it!  Kidding, hehe  Laughing

Post # 8
Member
679 posts
Busy bee
  • Wedding: November 2010

I created an Excel spreadsheet for the guest list with addresses, spouses names, dates names etc.  Before I sent out my RSVP’s I numbered the backs of all of them.  The number coordinated with the guest list.  As the RSVP’s came in I just kept them in numerical order.  The numbers helped when I received a couple back with no name on them.  I worked the “yes” or “no” column in Excel and then listed the number coming or not coming in separate columns.  That way I could run a summation of guest no’s and yeses.

Post # 9
Member
350 posts
Helper bee
  • Wedding: October 2011

@littlecat: I just used the rsvp program on theknot.com.   It was super helpful, and you can sort it by anything… and then we had a cute little wooden box that we stack everything in… good luck!

Same, except mine are stacked in a Disney princess box from the dollar store :-p

Post # 10
Member
715 posts
Busy bee
  • Wedding: October 2011

My Fiance made me an awesome excel spreadsheat when we were gathering addresses and he made different columns that included things like invited to ceremony, invited to reception, accepted ceremony, accepted reception, gift give, description of gift, thank you card sent, plus the names and addresses of each person. 

As for the piles, we have two, one with all the yes’ and one with all the no’s

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