(Closed) How are you organizing your wedding planning?

posted 6 years ago in Logistics
Post # 3
Member
14495 posts
Honey Beekeeper
  • Wedding: June 2011

I used a wedding planner binder.  You can order a free one like on this post, I ordered one for my friend and it is everybit as good, if not better, as the one that I bought at a local store.

Post # 4
Member
236 posts
Helper bee
  • Wedding: November 1999

We are using a 4 inch three ring binder.  I made dividers which are labeled (reception, ceremony, contracts, bridal party, honeymoon, guest list.)  Every paper, business card, contract, cashed check etc. is three hole punched and placed behind its corresponding section.

As far as magazines, I have a tote type of bag with all of them in it. 

Post # 5
Member
2494 posts
Buzzing bee
  • Wedding: July 2012

I have three things: THE BINDER OF DOOM, a bucket full of magazines and a file folder on my computer.

The file folder on my computer I put all the files I need– electronic versions of documents, I have an excel spreadsheet I made that tracks my budget, how much I spent in each category and over/under I am, as well as pictures that I fell in love with before I discovered Pintrest.

The bucket full of magazines is.. well… a bucket full of magazines, with a book or two in there.

The BINDER OF DOOM (as my Fiance calls it) is a 2 inch binder (but I need an upgrade). I have dividers labelled (and I’m going to try my best to remember here)…  Budget, Venue, Photography, DOC, DJ, Catering/Cake, Officient, Beauty, Transportation, Flowers, DIY Decor, Centrepieces, Favours, Other Decor, Paper Products, Rings, Dress and Accessories, Groom Apparel, Groomsmen Info, Bridesmaid Info, Guest, Honeymoon. At the very back of the binder I also have baseball card sheets where I have put the business cards of everyone I am using, as well as some plastic paper protectors to keep important documents that can’t be hole punched, such as the application for the marriage licence or liquor licence. Inside I created my own sheets on word and excel so have spreadsheets for cost on everything in budget, I have a guest list minder for the guest list area and at the beginning of sections where there will be lost of little costs, I have a tally sheet where I can write down the details of each purchase.

Post # 6
Member
116 posts
Blushing bee
  • Wedding: August 2012

I used an old binder, bought plastic cover sheets that have holes punched in them and have placed everything from magazine pictures, to flyers, business cards, and other important documents in them. 

Online, I also created an excel file for budget and for comparisons between different venues. We made a joint wedding email which all our spam wedding stuff goes to and in which all the vendors contact us with. I made different tabs in my email for each vendor so it’s easier to weed through.

Post # 7
Member
2086 posts
Buzzing bee
  • Wedding: June 2012 - Pippin Hill Farm & Vineyards

No binder.  The only paper I have is a folder of contracts and a Moleskin notebook in which I take notes and make lists.

My fabric swatches are in the pocket of the bag I use on the weekends.  Everything I need/want to buy is pinned to a “Want” board on Pinterest. I manage my budget through WeddingWire and guestlist with a simple excel spread sheet that I uploaded to Project Wedding since it also has a gift log and thank you note tracker.

The only magazines I keep are Martha Stewart Weddings and Weddings Unveiled.  Those are with my other magazines, on the bottom shelf of my cocktail table.  All the other magazines seem to have recycled content, so if I happen to get them from a friend, I send them to recycling fairly quickly.

All of my correspondance with vendors has been done by email.  I don’t really have much paper related to the planning process.

Post # 8
Member
1056 posts
Bumble bee
  • Wedding: May 2012

My guest list is all done on separated worksheets on excel by category. Helped to send lists for bridal shower and Bach to matron of honor whom helped me get something off list today since I didnt have my CPU w/me

Post # 9
Member
1056 posts
Bumble bee
  • Wedding: May 2012

I bought a three ring binder, the plastic divider pages that have slits in them to put loose paper in, and plastic sleeves to protect pictures and put them in the coordinating sections. Reception, cake, church items, dress, florist, bridesmaids items, ideas and dj and photography. Then I use the wedding wire.com website to track fin aces and what I have bought. I carry that binder everywhere in case of numbers or my samples for people too!! I too did a google excel doc to help track photographers I interviewed.

The florist said I was the best because I was the most organized Bride she’s ever seen and I knew what I wanted. And trust me I’m not normally an organized person, but the wedding has helped me to be better at it!

Good luck!

Post # 10
Member
2086 posts
Buzzing bee
  • Wedding: June 2012 - Pippin Hill Farm & Vineyards

I think I should add that you don’t HAVE to take everything that vendors give you. 

Some vendors tried to give us ridiculous portfolios (glossy photos, historic descriptions, “recommended” vendor lists, etc.).  I only needed price lists and menu info and if a vendor wouldn’t email that, I’d just pull that out of their folder/portflio and give them back the rest.  Most of those packages are on their websites anyway.

As soon as we knew we weren’t using a vendor, the paper went to recycling.

 

A few folders in your email account and a few on your computer can really help keep the paper from getting out of control.

 

When I met with florists, I printed out images from my Pinterest floral inspiration boards and added notes about what I liked/didn’t like. I also included a picture of my bridesmaid dresses and invitations to give them a sense of my color scheme.  I’ll do the same when I meet with a baker.

Post # 11
Member
870 posts
Busy bee
  • Wedding: September 2012

Google docs and pinterest. And i just set up a task list/timeline in wedosit. 

Post # 12
Member
893 posts
Busy bee
  • Wedding: May 2013

@SamanthaLovesJames: Google Docs. So it’s portable and I can share it with my Fiance. 

Post # 13
Member
741 posts
Busy bee
  • Wedding: May 2012

Google Docs and Pinterest have been life savers! My Fiance, ILs, and parents all have access to the important documents and decor ideas. I think it was easier for my Fiance to scroll on a website to help with ideas rather than spend time looking at bridal magazines. We just went to the florist last weekend, and it made everything much easier just to pull up my ideas from pinterest. 

Plus, I’m saving paper. Think of the trees 🙂

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