Post # 1
Hi all! Im a DC native having a destination wedding in the panhandle of FL. I am renting a beachfront home where the ceremony and reception will be held.
Any others who did this how did you handle recieveing payments for guest staying at the home????
The home sleeps 30+ people, im restricitng this to the bridal party, close friends and family. I have set up a block of rooms at a hotel for all other guest to stay, those guest can handle the cost directly with the hotel themselves but how do I handle the cost for the rental home? Me and My fiance are paying a portion as we did budget some $ for the venue cost. So the guest will all pay a discounted rated but i dont want to feel like a bill collector calling everyone who decided to stay in the home for their portion. Need advice on how to set this up tactifully! I was thinking of putting a paypal on the wedding website and sending a nice package of brochures/ their reciept/ more info once it was paid to notify them it had been recieved. also Im giving those few the option to pay via check/ money order… Please help, I want to make sure im doing this in a way not to offend anyone…
Post # 4
I think if it’s close friends/family/wedding party they will understand that you are planning a wedding, so you will need to have money up front for the beach house. Depending on when you need to have it booked, you will have to send out either via email or mail or in person, the info about the beach house, how many it sleeps and the cost per person as well as when you need an answer by.
Enlist your bridal party or parents to help out getting the word out that you need to know how many people will stay there for sure. I would set a date and say “let me know if you are staying here by XX date” then by XX date I will require payment for the house.
It’s kind of sucky but you may have a straggler or two – fingers are crossed for you though that your fam and friends will step up. After all, it’d be nice to all be together the night before the wedding, etc. 🙂
Post # 5
Also – I do like the cheque/money order/paypal option. It gives lots of options for your guests. 🙂
Post # 6
@tonysbabyg: the way not to offend people (in my opinion) is to offer it as an option…a really cool option, but an option nonetheless.
so rather than saying “youll be staying here. when do you watn to give me the money” (not that youd be that direct, but as an example)
id wrtie something like “there are a lot of great options to stay in florida, incluidng X Y and Z. for this gruop (targeted email to that group) we thought itd be lovely if you’d all stay in the same house as us. cost will be x per person
i mean it does mean that theres a chance theyd stay somewhere cheaper if theyre on a budget, but things go down better when its presented as an option
if they agree, then the paypal things works awesomely.
Post # 7
I am not sure if this will help. In our previous group trip of 12, one of our friend coordinated everything, we paid the deposit upfront (the room and portion of expense) to his account. And all the other expenses (food, spending money etc) paid by him, his wife and some other friends when needed, after that he collected all the info created a spreadsheet with all the costs and calculate who owing money. We then make payment owing to him and he will do the distribution. Do you have any friend/family who can handle this?
Post # 8
You can give them the option to stay with you, but you really can’t require it or even pressure anyone into staying with you. I’d send out an email offering it as an option, giving the price, how and when you’d like payment for it, etc.
Post # 9
Thanks all! Yes it is set up as an option and is much more cost effective for the guest than the hotels. I put a section up on my website that says ” Staying at the house” and allows them to contact me at a different email to confirm this and set up payments, etc. I also spoke with my Maid/Matron of Honor ( my sister) and she is comfortable once we get near the date contacting all who did not submit payments to help ellviate the stress from myself, most of the guests staying at the home are already aware of the cost and so forth so they have 9 months to plan accordingly.