(Closed) How did you organize your RSVPs?

posted 6 years ago in Paper
Post # 3
Member
965 posts
Busy bee
  • Wedding: April 2013

@jivet:  We’re doing online RSVP’s so I can’t speak to this personally, but I helped with my sister’s wedding and organizing her RSVP’s and we plugged hers into a spreadsheet.  I went ahead and listed out everyone she had sent invitations to and had columns for their RSVP, what gift they gave, and whether or not she had sent a thank you card.  In the RSVP column, I just put the number of guests that were expected for the “Yes” responses and put a 0 for the “No” responses.  I’m sure there are better ways since everyone organizes differently, but it worked extremely well in her situation 🙂 

Post # 4
Member
38 posts
Newbee
  • Wedding: April 2013

I had a list on excel and numbered each invite on the back when they went out. As they started coming it I put them in order, logged attending or declined and also which meal option they have (i have a section at the top that will tally all chicken and all fish). My Fiance went through the cards and read out in order as I went down to make sure I didnt make any mistakes. I will continue to do this as I get them in the mail (easier to do as they come in instead all at once).

Post # 5
Member
2335 posts
Buzzing bee
  • Wedding: November 2012

I made a Google Docs spreadsheet with the names of all the people we invited, a red column for no’s, and a green column for yes’s.  As soon as an RSVP came in the mail, I would mark down the numbers on the spreadsheet.

ETA: the plus with Google Docs is that I can access it anywhere.  Need to know how many RSVPs to hunt down when I’m at work?  I can see it on my computer.  Buying paper at the craft store and don’t remember how many guests?  I can pull that up on my phone.  I <3 Google Docs.

Post # 6
Member
1606 posts
Bumble bee
  • Wedding: August 2013

Spreadsheet for most of it. Well, kinda – it will be a spreadsheet table within one-note. But you could do the same thing within a word document or excel. 

I will keep the originals too incase something gets typed wrong or if I need them for reference (how many kids is Uncle Billy bringing?).

Post # 7
Member
546 posts
Busy bee
  • Wedding: January 2013

I used an excel spreadsheet but I use the same lap top at home and at work as I work in various locations a week so I didn’t need to have access from other computers.  I also filed them in a little file folder I picked up at the dollar store (about the size of a large index card.  I liked having them on hand and easy to access just in case I need to double check something. 

Post # 8
Member
38 posts
Newbee
  • Wedding: April 2013

@DEBeachGirl:  I put it on a flash drive that it keep in my purse so If i need to access it at work I have the updated version and at home same thing.

Post # 9
Member
1022 posts
Bumble bee
  • Wedding: July 2013

@jivet:  I already have everyone in an excel file, so I’ll update them on there, and then keep the hard copy until the wedding, just in case.

Post # 10
Member
3569 posts
Sugar bee
  • Wedding: April 2013

I printed out our guest list, made an accept & decline column and mark them off as they come in.. I am not throwing them away, I’m keeping them so at the RSVP cut off date I can go over them again & make sure I didn’t miss anyone then start tracking people down. I just have it all on an end table in the living room.

Post # 11
Member
5660 posts
Bee Keeper
  • Wedding: August 2012

I used weddingwire.com to manage my guest list and log RSVPs etc

Post # 12
Member
5242 posts
Bee Keeper
  • Wedding: April 2013

I have online RSVP’s so I just made and excel spreadsheet and put the peoples names and meal choices in it

Post # 13
Member
1299 posts
Bumble bee
  • Wedding: April 2013

I love theknot.com for this reason.  You load all of your guests addresses in.  It allows you to pick the meal options and log that for the guests, accept or decline, whether they sent a gift, you can log if and when you send the thank you.  And its all free!  You can do seating charts on there too!

Post # 14
Member
8471 posts
Bumble Beekeeper
  • Wedding: July 2012

We stored all the “yes’s” in a box, crossed off their name from a sheet of paper, & tore up the “no’s” & crossed their name off. My mom and I aren’t computer savy people! 

Post # 15
Member
11233 posts
Sugar Beekeeper
  • Wedding: August 2013

We’ll be putting responses into our guest list spread sheet (there’s a column for response) and then probably keeping them just in case.

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