(Closed) How do hotel blocks work?

posted 6 years ago in Logistics
Post # 3
4676 posts
Honey bee
  • Wedding: August 2012

We just called up some hotels in the area (In our situation we only had a few).  We were able to block x amount of rooms (we blocked at two different hotels) for the day before and of the wedding.  The hotels gave us a little bit of a discount (maybe 10%).  The two blocks I made both ‘expire’ 30 days before the wedding, so our guests need to book by that date.  

Post # 4
1371 posts
Bumble bee
  • Wedding: August 2012

For us, we booked 3 different hotels.  One didn’t block us rooms, just gave us a preferred rate.  The other two we blocked 14 and 20 rooms, assorted room styles.  One hotel is more geared towards larger families, the other smaller families and couples.

We did visit all 3 to inspect the rooms on a visit over christmas.  We called the hotels, asked for their group bookings manager, told them what we wanted and asked for rates.  Our deal is they hold the blocks until a date.  At that date, we either put a c/c down to hold them, or we release them.  The date we were given was 30 days prior to the event to release or book.  The info is going onto out enlosure, we have already had a number of guests book as the area gets crazy in summer.

Post # 5
1199 posts
Bumble bee
  • Wedding: November 2011

@aheavel:  I had looked at a hotel for my actual wedding and decided against it, but they are also a preferred hotel vendor for the venue I chose.  So I just called them up and told them I wanted a block of rooms for the Friday and Saturday night of my wedding weekend.  I gave them info on how many rooms for each night.  They emailed me a contract which gave the room rate and when it was good through.  They also promised us a free shuttle to and from our venue if we booked a certain amount of rooms on the wedding night.

It was pretty basic.  If you know the hotels that your venue works with it should narrow down your choice.

Post # 6
1043 posts
Bumble bee
  • Wedding: November 2012

Our wedding venue gave us a couple of recommendations, and from those we selected a Marriott.  I called the hotel directly, gave them my wedding date and the number of guests invited.  The hotel was super helpful, they gave me an idea of how many rooms to block and told me the last date they would hold the rooms for us (so that I can warn any out-of-town guests that they need to book by a certain date).  This particular hotel offered a small group discount but the cool thing is, they told us if a certain number of rooms were booked, our room would be free.  If a larger number booked, two nights would be free. 

Short story – the hotel(s) you pick will know exactly what you need, just give call them up!

Post # 7
5221 posts
Bee Keeper

I just called a local hotel and told them I wanted to reserve a block of rooms, they gave me a date my guests needed to register by and a 20% discount + breakfast, which I thought was a great deal!

Post # 8
219 posts
Helper bee
  • Wedding: December 2011

you can call your local hotel(s) and ask them about room blocks, but i found it best to drive around town and check out the hotels myself. I was able to see the rooms and make sure they were the best of quality for my guests to choose from. i picked about 3 with various prince points so family could feel comfortable booking at any one. 

Post # 9
4193 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

hey- I’m also in Baltimore and this is my current project- I can send you my spread sheet, if you’re looking for downtown hotels- I’ll send you a PM.

Most of the hotels will give you rates that are at least $20 lower than the their lowest advertised rates. Two offered nice upgrades for the bridal suite- depending on the number of rooms/hotels, you might be able to get yours for free.

Check the contracts- some (like Fairfield Inn Inner Harbor) have a minimum- 10 rooms, and if you don’t have 10 guests that book, YOU are responsible for paying for those rooms. No thank you!

Post # 11
156 posts
Blushing bee
  • Wedding: June 2012

We got a block of 10 rooms at a Hampton Inn, and if those fill up they will block 10 more up to 30 rooms. 3 weeks before the wedding date any unfilled rooms open back up to the public. They gave us a preferred rate, but the Expedia price is a little cheaper so the guests that were positive they were coming booked through there. Expedia makes you pay up front and there are no refunds for cancellations, so if there’s a chance a guest won’t make it they should book through the block.

Post # 13
16213 posts
Honey Beekeeper

We blocked rooms at two different hotels for the night before our wedding and the night of our wedding because we weren’t totally sure which day everyone was getting in. Both hotels offered a discount to those who booked in our block.

We simply called and gave them our info. It wasn’t necessary to go to the hotels in person.

We sent information about the hotels to our guests in our invitation suite and also included it online. Our guests could book in our block up until four weeks before the wedding. At four weeks before the wedding, the hotel released the rooms we had blocked to the public. Our guests could still book at those hotels, but not for the discounted rate.

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