Post # 1
We are going to provide a shuttle for the guests who stay at the hotel, but we would really like to get a number so we know how many guests would actually use the shuttles. Edited to add if we were going simply by number of guests (OOT) we would need two buses, but we know that not all of the Out of Town guests staying at the hotel would want the shuttle (in case they want to leave early, don’t drink etc). We wouldn’t waste money on 2 buses if only one is need…They are pricey! Has anyone ever done this before? Can I ask the question on the RSVP card or is that kinda tacky?
Post # 3
I’m a little confused. You want to get an idea of how many people will use the shuttle so you can see if it’s worth getting one at all? If this is the case, think about this. If you were a guest, and were asked on the RSVP if you would use a shuttle, would you be pissed if you showed up thinking there would be a shuttle and it turns out there isn’t one? If only three or four people RSVP for the shuttle and you decide to cancel the idea because of a lack of interest, it kind of sucks for those 3 or 4 people who were counting on a shuttle.
Not sure if this is what you meant in your post, but if it was, I would suck it up and get the shuttle regardless of the response (unless nobody wants it).
Sorry if that didn’t make any sense lol
Post # 4
@LilliePad: No, sorry I meant the number of shuttles. Many of our guests are Out of Town but not all will use the shuttle. If we were simply going by numbers we would probably need 2 buses, but we don’t want to spend the money on 2 if really only 1 is needed (because they are so exspensive).
Post # 5
I wouldn’t mention it on the invitations. Do you have a wedding website? If so, put an insert into your invitation directing peope to your website for hotel and transportation information.
Maybe on your website you can ask people to let you know if they are interested in transportation between the hotel and the venue? If only a couple of people are interested in it, you can do a small van or something for transportation.
Post # 6
I would just have a part of the RSVP where they could “RSVP” for the shuttle.
Post # 7
I take you mean you want to figure out how many/how big of a shuttle to get right? I don’t think there is anything wrong with asking for a “Shuttle RSVP”. However, if you do put this out there then yes, you will need to provide transportation for anyone who answers yes. If its only a handful of people you can probably just pay for town cars or something. If it’s a big group, then you’ll know how big of a shuttle to get.
You could do some cute wording for the rsVp though! Somehting like:
Need a lift?
____ Yes, I will take a shuttle from X hotel to blah blah reception. The shuttle will leave from X hotel at X time.
____ No, I will not need the shuttle
Post # 9
@KHR20507: Hi date and state twin! haha…We actually don’t have a wedding webite. Neither one of us is tech savy and we really wouldn’t have much use for it besides the shuttle situation since we are putting all the info in the invitations. Maybe we can just ask around if people would want the shuttle. If it wasn’t so much money we wouldn’t care and would just play it safe and get 2 but jeez! The prices gave me sticker shock!
Post # 10
It all depends on how you word it, and what you ask. If only a few people need the transportation, you could just rent a smaller vehicle. If tons need it, you will be glad you asked! Put a note either on your directions card, or for a less formal affair, you can put it on the invite itself. You could word your RSVP card something like this (obviously in your own style though!) in order to get the info you need. Lots of people do this, though typically for food preferences 🙂
Please RSVP by (date)
We will be attending, and will utilize shuttle services.
We will be attending, and will not utilize shuttle services.
We will be unable to attend.
Post # 11
**EDIT** oops I wrote this without seeing everyone elses response. GO me
Agree with the PPs!
Post # 12
@JrzyGurl: I like this idea. I am not sure if it woud be considered “tacky” but if you’re going to do it, this is a cute way to do it! If I got this in a wedding invite, I wouldn’t think it was tacky. I would actually think to myself “Sweet, we can ride the shuttle!”
Post # 13
I wouldn’t put it on the invites. I bet a lot of people will RSVP yes for a shuttle as a back-up so you won’t get a very accurate number. I would just ask each Out of Town guest what they plan on doing. It’s a bit of a PITA, but I think you’d be able to get a better estimate that way.
Post # 14
@cmbr: & @sweetchiquita12: Thanks!
@JrzyGurl: That is good wording, thank you! It may seem simple but my brain is FRIED from all the wedding stuff, proper wording, ediquette etc etc…..
Post # 15
- Wedding: February 2013 - Mansion House at the MD Zoo
We did the same thing. We had:
please rsvp by (date)
___ accepts with pleasure
___will need transportation from (hotel)
__declines with regret
No complaints from guests, and people were good about respodning to one or both as needed.
Post # 16
I would just put a little blurb:
A shuttle service will be provided for those that are staying at the hotel. Please let us know if you’ll take advantage of this so we can be sure there is enough transportation. Thanks!
__Staying at the XX hotel and will utilize the shuttle.
__Shuttle not needed, but thank you for the offer.