(Closed) How do you pick a wedding coordinator?

posted 8 years ago in Logistics
Post # 3
87 posts
Worker bee
  • Wedding: June 2011

I was wondering the same thing – it concerns me that the price ranges so much because realistically if they all offer the same services and all have geat personalities, why would it vary so drastically. I guess the money-wise me would just go with the least expensive, but the picky-detail oriented me would go with the most expensive thinking there must be more attention paid to details, haha!

Post # 4
195 posts
Blushing bee
  • Wedding: July 2010

I met with 2 coordinators (did you meet them in person? I recommend that vs. phone) – one was $1300, one was $1800 – I went with the more experienced $1800 with the “take charge” vibe I got from her.

Both “Day of” services actually included 3 meetings and coordinator for the last month. That could be the difference there… They are coordinating and confirming all the other vendors, setting up the timeline, run the rehearsal etc. Maybe the cheaper ones are not doing that but there for the wedding day to facilitate?

I assume their services lists you got showed the same thing? You could ask for references and talk to others that have used them? Get some first had reviews? (I love reviews)

Biggest advice, meet them in person. You can learn a lot more about their personalities in person than talking on the phone.

Post # 5
73 posts
Worker bee

It depends on the area you are looking in and how much that planner is in demand. Some planners have been around for a long time or are very popular so they get so much business by word of mouth that they have raised their prices to meet the demand for their services. Other planners may be in demand but are not so busy that they can afford to raise their prices above what their clientel can afford. For example my DOC would normally be $600 but if this is not in your budget I would work with you to create a package for a price that you can afford and still provide the services you need. If you have any questions feel free to ask! Happy planning.

Post # 6
2015 posts
Buzzing bee
  • Wedding: August 2009

Because you have such a wide variety of price ranges, I would look at their experience and reviews and references. If they all check out, and you’re pretty much comfortable with all of them, consider these factors:

– How much time do you get with the prior to the wedding? Will they charge you extra if you have questions/needs a face-to-face meeting?

– Do they have a limit on the number of hours they’ll work on the wedding day. In their contracts, some will have a maximum hour limit, which is fine, they work long days! So you’ll just want to see if any of them have that.

– Do they all do set-up at the venues and tear-down at the end of the night?

– Will they attend a walkthrough at your venue with you to go over flow and familiarize themselves with the areas? All good coordinators should.

– Do they each attend and coordinate the rehearsal? The less expensive coordinator might not, which is also fine. Coordinating a rehearsal isn’t that hard at all, and a well-organized coordinator will easily be able to coordinate the processional on the wedding day (so you could end up saving money there). Our own rehearsal lasted 15 mins, and we ran through it twice. It’s basically walking!).

Hope that helps!

The topic ‘How do you pick a wedding coordinator?’ is closed to new replies.

Find Amazing Vendors