Post # 1
I am a very organized person and I’m going crazy trying to keep all my vendors, contracts, notes, photos, interviews, blah blah organized.
I started with a pre-made binder/planner but the pockets got full very fast and since it was pre-made, there was a lot of unnecessary paper work
Then I started my own 3-ring binder but that doesn’t work so well b/c I always have to 3-hole punch everything
Now, I started a portable file system but it’s a little bulky to carry around
How do you keep your stacks of documents organized but still have a portable reference for your meetings with vendors?
Post # 3
I went with the 3 ring binder and just hole punch everything. The front of the binder has a pocket, so I usually just stick all paperwork/inspiration pics in there. When it starts to overflow I sit down for about 10 minutes, hole punch everything and organize it. That way it doesn’t feel like I have to drag out the hole punch every 10 minutes for a single sheet of paper. 🙂
Post # 4
I’m still in the hot-mess stage. I have one filing folder with everything thrown together in one big, unorganized, not secured heap…lol. My fiance’s sister gave me a little plastic expandable filing folder with different pockets to try to get me to get it together. 🙂
Post # 6
Excel, plus lots of box files!
Post # 7
I kept everything electronically.
The only “paperwork” I had was the receipt for the dress and the written contract for the photographer, everything else was only electronic. Excel files, word files, emails, picture files, etc.
Post # 8
I keep all of my wedding files on a file in my computer. My mac has 10 hour battery life so I never have to worry about it dying when I’m going to see a vendor or anything like that and its a really nice way to keep everything together since I HATE loose papers.
Post # 9
I guess I don’t have that much stuff. If I’ve decided against a vendor, I throw their stuff away. I have my bride’s book that has maybe 6 folders for different sections. Not even all of the sections have anything in them… and I only have 1 month until the wedding. Where do y’all get all those papers from??? 🙂
Post # 10
I used a three-ring binder, too, but I added in tabbed dividers and page protectors. That way anything that was oddly shaped (too small or not 8.5 x 11) could drop into the plastic sleeve and they always stayed put!
Post # 11
I keep a three-ring binder. But it is so annoying to lug it around because it is heavy and so FULL. So I keep a bag with me (actually the red canvas bag that Macy’s gave us when we registered at the weddingshow) that holds all of the stuff that I’m currently working on or need to reference. Once I’m done with whatever I’m working on or don’t need to reference it anymore, I file it away in my three-ring binder. Seems to be working for me. Although, I did lose my calendar booklet a couple weeks ago (hangs head in shame). Ugh, I literally don’t know where that thing went? So I have started a new calendar. That goes along with me in the red canvas bag, too.
Post # 12
Personally I’m not a big fan of paperwork. I’ve kept everything electronically, in folders on my computer and on an external hard drive for back up.
I also use weddingwindow.com to keep all of my guest list, budget, etc. all in one place. It has a great checklist as well!
Post # 13
I’m with @kala_way:
I keep electronic copies on my netbook of all the propsals, my budget, guest lists etc. and back them up on Google docs. My policy is to only keep hard copies of signed contracts and any final documents. I also have a worksheet of questions that I take on my site visits, but I immediately transfer the details to my Excell spreadsheet.
Post # 14
I guess I’m old school, I like stuff on paper. I picked up an accordian file and am hoping that helps.
Post # 15
my iphone is synced with my macbook and my ipad. i have an app (dropbox) that allows me to share everything between all 3 devices, so it’s like i have each one with me where i go. i am nothing without my iphone.