(Closed) How do you stay organized planning?

posted 5 years ago in Logistics
Post # 3
Bee
1835 posts
Buzzing bee
  • Wedding: November 2012 - Oak Tree Manor

@punky2786:  I bought a $30 wedding planner binder and I NEVER used it. All of the information was online, for free, on The Knot and other wedding planning websites.

I kept a few spreadsheets saved on Google Docs – one with our budget (I kept track of each thing – flowers, dress, venue, etc., and had separate columns for “expected cost” and “actual cost”), one for our honeymoon (I over-plan every trip), a must-play list of songs for our DJ, and I think I had a couple others, I’ll have to check.

I organized our guest list through The Knot’s guest list tool – I loved it because I could access it from any computer, I could export the info into a spreadsheet, it had a built-in seating chart tool, and it also helped me track who gave which gift and what date I sent out a thank you card to each guest.

Also, for all of the little visual details – like DIY projects, decor inspiration, etc. – I used Pinterest, and I organized everything on separate boards – “dress,” “cocktail hour,” “flowers,” “cake,” etc.

Hope that helps!

Post # 4
Member
32 posts
Newbee
  • Wedding: October 2012

I created my own wedding binder, some of the bridal organizers are so cheesy.  I use it more to have all important details all in one place. Anytime I need to reference something, I know right where to find it.

I have made one of our guest rooms a wedding “command center.”  All of our items are organized in different labeled boxes or hung/stored in the closet. I created different boards (one for reception, decor, ceremony, to do lists etc).  On each board I have listed what projects we need to work on, items to buy, as well as pictures of the venue and what goes where on the day of. I have additional checklists for the day of so everything is organized and we don’t forget anything.

I am more of a visual person so this seems to work better for me. I dabble with the whole pinterest boards but I guess I’m kinda old school and like everything on paper in front of me.  

Post # 5
Member
430 posts
Helper bee
  • Wedding: August 2013

I have my own wedding binder.. the ones in the stores are very generic.  Making your own will allow you to customize to your wedding.  I also have a flash drivedecided to wedding stuff that I can keep in my purse at all times with all our important documetns.

Post # 6
Member
3195 posts
Sugar bee
  • Wedding: October 2013

dropbox and Google docs. i use google docs for things to share with the wedding party/planner, like bridesmaid dress options, wedding day timelines, etc. and dropbox for more private things for Fiance and I, such as budget and guest list. they’re accessible from anywhere, including on my iphone, which is crucial.

Post # 7
Member
166 posts
Blushing bee
  • Wedding: May 2013

Just like @Mrs. Wallaby:  I also have been using The Knot.  Their tools have been very helpful to me.  I could not imagine not having them.

Post # 8
Member
1607 posts
Bumble bee
  • Wedding: August 2013

I use OneNote as my overall wedding binder. It does have the ability to be uploaded to a cloud so I can use it from any computer but I have not done this yet. This is for the majority of my lists and links for my to-do’s as well as my inspiration ideas. It has the ability to add pics, hyperlink them if needed, store regular links, make spreadsheets, highlight things, add notes and all the while seperate it up into notebooks with seperate pages and tabs. (Very good for those who claim OCD)

This is also where my budget spreadsheet and my contacts spreadsheet are contained (I have them combined). I also have a spreadsheet where I compare quotes from vendors – I currently am using one for my rental items (chairs, tables, etc) so I can keep straight who is giving the best deal on chairs as well as who gives the best price overall. I am hoping to use this to help me negotiate later.

I have a few running lists on my phone for things that are a little bit more imminent – like if I need to make certain calls that week or I have run out of hot-glue.

I also am using pinterest and I have shared my secret boards with my photographer and I have also added my hairdresser onto my ‘Hair’ board so she can stay up-to-date with my ideas for that. I plan on adding my Make-Up Artist to the make-up board once she gives me the okay that we are on.

My guest list is currently a word doc. I did this so I wouldn’t have to fight with Excel for the copy/paste onto the Save The Dates and Invitation envelopes later…but now I am interested in checking out The Knot’s tool from what you guys have emntioned above. hmmmm….

Post # 9
Member
11234 posts
Sugar Beekeeper
  • Wedding: August 2013

@Mrs. Wallaby:  Ha, this. I bought a wedding planning binder with a gift card, wrote our names in it…and then never touched it again.

I have everything on Google Docs, and then hard copies in two expanding file folders that I bought at Target for $1. Google Docs it beautiful because I can take it everywhere with me–I can access it at home, work, and on my phone. Pinterest is another good one, for me anyway. I have a crazy spreadsheet for our guest list; it has columns for names, addresses, number invited, number RSVP’d, gift (for thank you notes), RSVP number (we’re numbering the backs of each RSVP card), and table number. 

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