(Closed) How do you stay organized while planning?

posted 8 years ago in Beehive
Post # 3
Member
990 posts
Busy bee

I have a separate manila folder for every element of the wedding to hold receipts, contracts, plans, etc. I also use theknot.com budget tool and checklist. It helps a lot.

Post # 4
Member
204 posts
Helper bee
  • Wedding: July 2010

I did my wedding planning completely on my computer because it was just so much easier to organize, especially as estimates, contracts, budgets, timelines, checklists, etc change again and again over the months leading up to the wedding. I used mainly the following methods:

-Excel – seperated into 15 tabs that cover budget, guest list, registry items, seating chart, timeline, shot list, alcohol, favors, music selections, cake estimates, etc.

-Google Calendar – created a shared calendar with my Fiance to include all appointments, deadlines, events, etc so that we could keep on top of all wedding-related events.

-IE Favorites Folder – this my repository for all the websites where I found great ideas, instructions, online resources, and of course websites for all my vendors

-Wedding File – documents folder for holding e-copies of all contracts for venue, caterer, music, cake, flowers, invites, etc. I found that all my venues were sending me e-contracts and found it much easier to save them as PDF’s and print out only when neccessary.

PHEW!

Post # 5
Member
690 posts
Busy bee
  • Wedding: May 2011

I created a binder with pocketed dividers to hold ideas, contracts, etc. to take on visits to vendors.

I also have a flash drive on wich I have saved our guest list, inspirational pictures, ideas and any other files that I need. That way, I can work on wedding stuff both on my work and home computer as needed. And whenever I find something new I just save it to the flash drive and back it up on my laptop.

I also track my bookmarks on the Delicious website, instead of on my work or home computer. That way, no matter where I am, I can save a web page with wedding ideas and come back to it later.

To track to-dos, I transferred the knot’s checklist into an excel file, then customized the list to suit our wedding needs. I then saved the file to my flashdrive and edit as needed.

Post # 7
Member
466 posts
Helper bee
  • Wedding: October 2010

Google docs has been a lifesaver!  I have multiple spreadsheets for the budget, guest list, flower list, and photography must-have shot list.  And a Google calendar!  I also have an overflowing binder to keep all receipts, contracts, etc.  I am a super-organized person, but I admit that organizing all this wedding stuff is not easy!!

Post # 8
Member
724 posts
Busy bee
  • Wedding: July 2011

I’m using WeddingWire.com to keep track of my budget. I find it more user-friendly than The Knot.com. I’m keeping track of vendors and my guest list using Excel spreadsheets right now, but I’ll probably move everything to WeddingWire.com eventually. I have a file folder for keep track of paper items but so far I don’t have much of that. I’m also going to use the file folder to keep track of images from magazines that I’ll eventually organize on paper to show to my florist (but that’s not for a few months). I also have TheKnot.com checklist book which is really helpful, and I also review TheKnot.com and WeddingWire.com checklists, but so far I am ahead of the game (wedding isn’t for 13 months). So far so good.

Post # 9
Member
1403 posts
Bumble bee
  • Wedding: August 2010

I bought this book from Barnes and Noble on some advice from a friend, and it was incredibly helpful.  It has checklists, timelines, budget calculators, vendor contact info pages, and payment tracking charts, and there are a bunch of pockets in the back to store my contracts and other paperwork.  It was the best $30 i ever spent.  🙂

Post # 10
Member
330 posts
Helper bee
  • Wedding: April 2010

I discovered Google Tasks during wedding planning and it was the best for to-do lists! Seriously, way better than writing out hundreds of to-do lists along the way.

Post # 11
Member
138 posts
Blushing bee

These are all helpful; I find that my brides appreciate when I map out the next two months for them on their personal calendars. I create this in a Word document and encourage them to print two copies one for their binder and one for the refrigerator, this also helps to keep FH involved.

Post # 13
Member
2066 posts
Buzzing bee

We have a wedding folder on the computer (its on both computers – like a network drive).  In the folder, we keep EVERYTHING – a folder will all our wedding contracts, spreadsheets with guest lists, etc, to do spreadsheet (project plan), everything.  We also have a joint email address for all things wedding (vendor communication, etc).  That way we aren’t forwarding emails back and forth.

Post # 14
Member
1347 posts
Bumble bee
  • Wedding: July 2010

I use Google Docs too. I love that I can use it anywhere with internet, and that you can share documents with people, like my partner or my sister or my mom. I also have a binder where I  keep hard copies of things like contracts.

I don’t know what I’ll do after the wedding. These days, whenever I’m bored, I just open up my Google docs and stare at my to-do lists, haha.

Post # 15
Member
525 posts
Busy bee
  • Wedding: January 2011

It’s a no issue for me… I can’t even begin thinking about planning without getting organized ;;)

Post # 16
Hostess
4704 posts
Honey bee

I already have a file folder with some inspiration stuff in it. Now I’m working on putting together a big binder of all the stuff w/ pocket dividers and the such. My sister is using the same method bc she doesn’t have a computer

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