(Closed) How early is too early to send out invites?

posted 9 years ago in Paper
Post # 9
Member
754 posts
Busy bee
  • Wedding: May 2008

Cool, thanks Miss B.  By the way, I have to ask, is that Scarlett O’Hara in your avatar?  Because if it is, you totally win best avatar (in my opinion). [attachment=123589,3798]

Post # 10
Member
1379 posts
Bumble bee
  • Wedding: January 2010

We sent our save the dates almost a whole year (11 and 1/2 months) in advance. Our wedding will have at least 100 out of town guests and it is also over a holiday weekend so we wanted to give them plenty of advance. We played around a little with wording of "one year from now" … type of thing. People loved it!  We’ve had a really long engagement so it was nice that people were "reminded" that we were indeed getting married … but it was still a little while away. So far we’ve gotten great responses from the save the dates.

 

Could/would you ever collect email addresses as well to send a little reminder to book the hotel rooms and flights? We plan to do that about 6 months before, send an email to as many people as we can (and have our parents call the few we cant – they are mostly their friends anyway!) just to say "okay now you really should book the hotels and start looking into flights". 

As for the invitations, I think 2 months before is a good time frame for not too late not too early.  We plan to do this because our wedding is around New Years and we dont want them to get lost in the holiday card pile! I also have another cousin who is getting married a month before – so we are trying to coordinate our stuff so we don’t send them at the same time. (We’re both in each others wedding, busy busy time!!)

Post # 11
Member
157 posts
Blushing bee
  • Wedding: September 2009

I was a bridesmaid for my friend’s wedding last October in Vermont (8 hours away for me!).  Since it’s such a popular month for foliage viewing and hotels fill up fast – she included a second sheet of paper in the Save the Date envelope with hotel information.  Simply ‘Hotels in vermont book up early this time of year, so we have set aside a block of rooms at these hotels….’.

It worked out great for both the bride and all those who were invited!

Post # 13
Member
93 posts
Worker bee
  • Wedding: July 2009

We were in a similar situation (summer resort location on a holiday weekend), though maybe not quite as urgent as Yosimite. We sent out save the dates 9 months prior, with our website, which had all the lodging information.  About 50% of our guests have already booked, with 5 months to go and no prodding. In your case, I would suggest sending out save the dates a little over a year in advance, and including both your wedding website link, and lodging information. Noting that Yosimite fills up fast will probably get most guests going on it. And, you can bring it up whenever anyone asks you about how the wedding planning is going too (and have your parents do the same). Say "I’m so excited that everyone is booking their lodging and will be able to join us" or something like that.

We will be sending out our invitations 3 months prior, just to remind any stragglers so they can hurry up and book something. I wouldn’t send them any earlier than that for the reasons other people have mentioned. I know that it seems like if everyone has already needed to book lodging by then that it is a little silly to send invites out that late (you’ll probably already know who’s coming even if they tell you when they book).  But, there will probably be details that are best to wait to carve into stone on your invitations (times, whether you’ll have any other activities and their locations, etc.)

Post # 15
Member
1379 posts
Bumble bee
  • Wedding: January 2010

Miss Burgundy — Websites are the BEST — we have had more then half our guests visit our website within a week of receiving the save the dates!! (I have a tracking system on mine, it’s google analytics!) It so cool and super helpful for people to get more information. Our save the dates were so simple:

Please save the date of 01.02.2010 for the wedding of *me* and *him* Boston … www. ourwebsite .com

 That was more then enough to direct people there and help them realize that they need to book hotels!

Post # 16
Member
199 posts
Blushing bee
  • Wedding: June 2009

we’re a transatlantic couple- and 1/3 to 1/4 wedding guests will be flying from the UK.

we sent STD 10 moonths before- as soon as we had booked venue.

we’ll be sending UK invitations 3 months before, US ones 2 months before. 

if I were you, i’d send STD up to a year in advance, keep updating website- perhaps put a note in the guestbok asking people to sign up for your "newletter".  I’d send the actual invite 3 months b/f

Post # 17
Member
1423 posts
Bumble bee
  • Wedding: May 2009

I’m in a similar situation.  Our wedding is in North Carolina, and our families will be traveling from Wisconsin/Minnesota.  Our wedding is June 13.  As soon as we set the date we let everyone know so they could start making plans.  We sent out a save the date email back in October, with a link to our website that had all sorts of info so people could start making travel arrangements and reserving rooms.  We also sent our invitations early, just this last weekend (see my post about the post office.  Sigh). 

Four months before the wedding is a bit early.  But if people have far to travel, they should already have a good idea if they are coming.  We also wanted to send them something more ‘official’ than our email, to let them know we really are having a wedding, and that they should make their reservations, ask off work, etc.  soon.  We also wanted to get a good  idea of the guest count sooner rather than later.  The rest of the wedding projects (how many centerpieces, escort cards, table numbers etc.) we have to make depend on the number of guests.

So, hopefully the invitations don’t just get set aside.  Nah!  They won’t. They’re too purdy!

Post # 18
Member
190 posts
Blushing bee
  • Wedding: June 2009

Miss Burgandy-we too are having a destination wedding for most of our guests and the area is small and really only has one large hotel.  We sent our save the dates 7 months in advance and our invites are going 3 months before the wedding with rsvps requested 6 weeks prior.  (not what Martha Stewart would recommend, but its my wedding…tee hee)

Post # 19
Member
2292 posts
Buzzing bee
  • Wedding: July 2008

The thing is, what you really want is to give people a heads-up so that they can plan their vacation time and budget (if they are so inclined) to include your wedding.  That is what the save-the-date is for.  Sending an actual invitation a year in advance almost guarantees that most people (including me, and I am super-organized) will just misplace it.  And an RSVP returned more than about 6 weeks in advance is probably not a good indicator of actual attendance, as people’s circumstances do change.

The norm seems to be an STD 5 – 6 months in advance, invitation 8 – 10 weeks in advance, and a request for RSVPs 3 – 4 weeks in advance.  Of course this is dependent upon your plans.  For an expensive destination wedding, you absolutely want to give your guests more advance notice.  I would think that your STD around 9 months in advance, invitation 3 months in advance would be reasonable. 

I actually don’t think that more advance notice is really going to increase your attendance, so it’s probably not necessary.  Really, if I can’t save the money to get to your wedding in less than a year, I’m probably not going.  And if I have another set of plans that I am so attached to that I make the reservations a year in advance, I’m probably not changing them just for your wedding unless I’m a member of your immediate family – in which case I probably already know the date.

Post # 21
Member
1423 posts
Bumble bee
  • Wedding: May 2009

I hear ya, Miss Burgundy.  I don’t know that I would be comfortable forking over hundreds for airfare without a proper invitation.  Plus, the farther away a wedding in distance the further away in time people will know if they plan on attending.  Most people don’t decide to go or not to go to the Dominican Republic on a whim.  And if you’re inviting close relatives/friends you shouldn’t have to worry too much about people changing their minds without notifying you, or someone who will let you know.  A few months (three-ish) in advance for invites should be fine.

Post # 22
Member
1220 posts
Bumble bee
  • Wedding: November 2009

We’re setting up a website and sending out the STD’s in October for a May wedding with the website listed on it.  

The website is going to be sent out to family and close friends (our age people who we really want to come to the destination wedding but we know have to budget).

 The invitations won’t be sent out until about March.  Normal time.   

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