(Closed) How far in advance do i need to contack hotel for room blocking?

posted 6 years ago in Logistics
Post # 4
Member
1715 posts
Bumble bee
  • Wedding: July 2012

Id say atleast a year but it really depends on the area and the venue and the date.

Post # 5
Member
979 posts
Busy bee
  • Wedding: June 2013

The hotel we’re blocking off (Courtyard) took down our info already, but said their system won’t allow them to actually block anything off until 50 weeks before the wedding.

 

Post # 6
Member
598 posts
Busy bee

I work hotel front desk, and you need to block at least all 14 rooms in the main lodge if you are going to have a wedding here. In order to do that, you’re planning about 6 months in advance. I think it will differ by hotel and season. We’re already booked for winter. However we have some people planning for October right now, which is off season (ski hill resort) so we may have some room.

Post # 7
Member
412 posts
Helper bee
  • Wedding: September 2013

I’ve tried contacting a lot of places, but they’ve all told me they won’t release their rates until a year out- they kept my info and said they’d contact me then.  I want to get it done as soon as possible personally!

Post # 9
Member
598 posts
Busy bee

@janetsnakehole:

Yes, you will need to leave your credit card and likely need put down a deposit of at least 20%. If you didn’t have to, they could lose a lot of business if you decide to back out and they could have filled those rooms.

Post # 10
Member
1715 posts
Bumble bee
  • Wedding: July 2012

We did put a deposit down but they only held the rooms till 30 days before when if our guests hadnt booked in and put there 25% down the rooms would be released. 

Post # 11
Member
149 posts
Blushing bee

I was able to put a hold on a block of rooms without a credit card/deposit.  They just took my information and did the hold. 

Post # 12
Member
1361 posts
Bumble bee
  • Wedding: September 2012

I would highly recommend NOT blocking rooms at a hotel that wants you to pay a deposit.  We’ve block rooms at 3 hotels and none have asked for CC numbers or deposits.  We are not responsible for paying for rooms that are not booked.  Your best bet is to call the hotel and ask if it’s too early to block rooms.  We blocked a year in advance because our wedding is Labor Day weekend, so we thought rooms might go quickly.

Post # 13
Member
1925 posts
Buzzing bee
  • Wedding: May 2013

I just booked the hotel last weekend, so I guess just under a year out.  I wasn’t required to put any credit card information down or make a deposit.  They said they just release any rooms on hold 30 days before the event.  Depending on where you’re getting married, I’m sure you can find a hotel that is willing to do it without a deposit.

Post # 15
Member
822 posts
Busy bee
  • Wedding: May 2012

i did three room blocks about 10 months before the wedding at three different hotels in varying price ranges and proximity to the venue and the strip.

the jw marriott had an attrition clause and wanted a cc to hold the rooms.  if my guests did not book then we would have to pay.  we would have to pay even if our guests booked there but through a package instead of through our room block.  i ended up doing a room block at a different hotel near the venue but everyone chose to stay on the strip.  some stayed at the hotels we selected and other stayed at other hotels.  i didn’t want to have to be responsible for any unbooked rooms because there are so many hotels in vegas.

i was fortunate that i did the block when i did because a little while after i did the block, the mayweather fight was announced.  when i checked room rates for vdara, they were over $300 a night.  my room block was about a third of that.

Post # 16
Hostess
11167 posts
Sugar Beekeeper

We did our two rooming blocks a year in advance.

We opted for the best of the local hotels (weren’t that many options) and went with Hampton Inn and Holiday Inn Express. Neither company asked for a credit card or any form of guaranteed payment.

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