(Closed) How far in advance should you block hotel rooms?

posted 2 years ago in Guests
Post # 2
10 posts
  • Wedding: September 2018

My wedding planning book says around  6-9 months which seems  kinda early to me. I would probably call the hotel you are planning to use and ask them what they prefer and also if they have any incentives or restrictions. 

Post # 3
27 posts
  • Wedding: April 2018

Do it now! I used Skipper Group Hotel Bookings. 

Post # 4
68 posts
Worker bee
  • Wedding: October 2018

Many hotels have certain minimums for group blockings, so you’ll need to have at least enough to meet the requirements. Hotels can be booked up to a year or two in advance so if it’s a popular venue better to call them sooner than later. 

Post # 5
937 posts
Busy bee
  • Wedding: August 2016

Definitely the sooner the better! I tried 9 months in advance to book at the hotel literally next to our venue and it was totally blocked for another wedding on the same night, so we ended up with another one more than 10 minutes away. I was so bummed! 

Post # 6
405 posts
Helper bee
  • Wedding: August 2018

My wedding is in August and I already blocked 20 rooms. I did mine so far in advance because I wanted to lock in a low rate for my guests. If I did the block today the rooms are now $30 more.

Post # 7
682 posts
Busy bee

Depends where the wedding is.  I’m starting to book rooms now for an august 2018 Wedding and I’m finding a large number of the hotels are already completely booked

Post # 8
659 posts
Busy bee

ASAP. I did it 6 months out, as advised, and was turned down by 3 hotels. I was only able to get 10 at at a Hampton Inn and Suites. Nowhere near enough and as a result, I had people spread out over 15 miles. 

I don’t think there is anything wrong with booking early or reserving too many, except that it makes things hard for other brides. The hotel that I ended up with didn’t charge me anything for it and said that they’d cancel the excess rooms a month out. I imagine other hotels are like that, which is why a lot of my guests ended up staying at the nicer hotels that turned me down. 

Post # 9
1529 posts
Bumble bee
  • Wedding: June 2018

I blocked mine all really early– I called the hotels over a year in advance but they wouldn’t let me actually activate the blocks until 1 year out. I blocked 32 rooms but I’m starting to feel nervous because we’re inviting a lot of out of towners and there’s a potential need for ~85 rooms if everyone comes. I know from talking to the hotel staff that the hotels are starting to fill up, so if my blocks all fill, the stragglers are going to have to stay elsewhere. It’s so stressful because you don’t want to be on the hook for a bunch of rooms that don’t fill, but you want enough for your guests.

Post # 10
328 posts
Helper bee

I agree do it as soon as  you can.   Two weeks ago my SO started to plan the big proposal, he decided to book a hotel that is near the venue he wants to propose at.  Only to find out the rooms are all booked out.   It really bummed him but he found an alternative hotel a few minutes from where he planned.  


Post # 11
2511 posts
Sugar bee
  • Wedding: September 2018


I already blocked rooms at 2 hotels near my venue. The one we will be staying at already has 2 other weddings for my weekend and we’re 11 months out. 

Post # 12
678 posts
Busy bee

We have both our blocks locked in and we’re 11 months out. Most also expire about a month before the wedding, so I would say its a good idea to get on this asap.

Post # 13
94 posts
Worker bee
  • Wedding: January 2018

I would do it ASAP.  I called 8 months before our wedding to reserve a hotel block and I literally had to call 4 or 5 different hotels until I could find one that could accommodate us.  So many already had full capacity.  And, I’m getting married in January!

Post # 14
5 posts
  • Wedding: February 2020

And so, it depends on the hotel and its reputation. If the hotel is well-known and meets the parameters of guests 10/10, it’s better to book rooms for a few months at least. There are empty hotels that always have available rooms. But don’t forget about the tourist seasons. If it’s not the season, the hotel will always have available rooms.

Post # 15
9051 posts
Buzzing Beekeeper
  • Wedding: Dorset, UK

Closing old thread


seagiant :  please check the age of a thread before commenting 

The topic ‘How far in advance should you block hotel rooms?’ is closed to new replies.

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