(Closed) How large…

posted 9 years ago in Logistics
Post # 3
Member
1896 posts
Buzzing bee
  • Wedding: August 2009 - St. Thomas of Villanova Church & the F.U.E.L. House

We knew we wouldn’t have a ton of people coming from out of town.  15 maybe?  We’ve since released them all.

Post # 4
Member
1022 posts
Bumble bee
  • Wedding: June 2010

we have a lot of out of town guests, but many of them will probably stay with friends. We reserved 20 rooms (2 different hotels, 10 at each) just to be safe.

Post # 5
Member
4382 posts
Honey bee
  • Wedding: June 2010 - Ceremony - First United Methodist Church; Reception - My parents' house!

How does blocking off rooms work? Do you pay a fee, or they do it gratis? (Dumb question probably. :p)

Post # 6
Member
2856 posts
Sugar bee
  • Wedding: September 2009

I reserved 20 rooms at one hotel and 15 rooms at another hotel since I knew that half the guest list were out of towners. The funny part is that in total we had only 6 guests reserve at one hotel and only 5 at the other. We did have a lot of declines though.

Post # 7
Member
147 posts
Blushing bee
  • Wedding: May 2010

we are reserving 15 each at 2 different hotels – one budget hotel, and one a bit fancier.

Post # 8
Member
1288 posts
Bumble bee
  • Wedding: June 2010 - Indiana Memorial Union

I reserved enough rooms for everyone because it’s about 3 hours away for most people (more for others). We didn’t have to pay anything. We just negotiated a room rate and the extra rooms will be released I think 45 days before the event? (This is the Hilton Garden Inn, for reference).

 

Post # 9
Member
122 posts
Blushing bee
  • Wedding: October 2009

We reserved 20 and that was a high estimate- but we specifically blocked them with a hotel that didn’t charge us anything to do so.  In most cases, that just means that they release any rooms that haven’t been reserved by 30 days to the wedding back to the public.  Most times, people who reserve after that date can still get the blocked room price- there is just no guarantee that a room will be available.  If your hotel will allow it (I could book up to 30 rooms with no penalty)- I’d book as many as you think your potential guests could need if ALL of them come.  That way- you’re covered if you need them and not out anything if you don’t.  Good luck!

Post # 10
Member
2207 posts
Buzzing bee
  • Wedding: September 2009

@fiftyfootbride – not a dumb question at all!!  How are we supposed to know that before we actually do it right? Wink each place varies.  With ours, we could reserve like 10 at a time, nothing down, and once they filled up they blocked off ten more.  With destination weddings or high end hotels, many of them require about 10% down up front to reserve.  Its typically refunded once a certain number of rooms are reserved.  Ask the hotel’s policy, but ther are PLENTY that dont require any deposit

Post # 11
Member
248 posts
Helper bee

Most of the wedding party, the groom and his family, and many guests were from Out of Town so we reserved 20 rooms for Friday night and 25 for Saturday night.  This quickly filled up once Save-The-Date Cards were mailed.  With the reception in the hotel ballroom, a lot of people preferred to stay on site so we kept increasing the room block and ended up with 30 rooms reserved on Friday and 50 on Saturday. We only blocked rooms at the hotel where the reception took place.  Due to alcohol being served at the reception, we wanted to encourage guests to stay on-site and the hotel block worked great.

We were responsible for filling 80% of our initial request by 3 weeks before the wedding (or we would have had to pay for unsold rooms). Some hotels do not have this requirement but we knew we weren’t going to have a problem filling them so it wasn’t a risk.  Just ask at the hotels you are interested in.  Although our hotel provided a reasonable rate, we also listed other lower-priced choices on our wedding website, though we did not set up a block at those hotels.

Post # 12
Member
6597 posts
Bee Keeper
  • Wedding: August 2010

We think our number could be as high as 20 rooms so we reserved 15 – but they have to book early enough anyway that I don’t think it will be a problem!

Post # 13
Member
4382 posts
Honey bee
  • Wedding: June 2010 - Ceremony - First United Methodist Church; Reception - My parents' house!

@KellyV You’re right Smile

I doubt the hotels around where our wedding is will charge, but I know I need to get on the ball with blocking rooms. We have so many people coming from out of town, and a ton coming from Germany. (My Fiance is German, and so his whole family lives in Germany. It’d be bad not to have places for them to stay! Tongue out )

Post # 14
Member
368 posts
Helper bee
  • Wedding: March 2010

We’re blocking off about 15. I hope that’s enough!

Post # 15
Member
4382 posts
Honey bee
  • Wedding: June 2010 - Ceremony - First United Methodist Church; Reception - My parents' house!

I’m actually trying to figure out where to block ours off right now. I’m not really thrilled without the choices…

Post # 16
Member
2681 posts
Sugar bee

We had to guarantee 80% of the rooms would book and if they didnt we had to pay the difference.  So we blocked 10 rooms for the Friday night and 15 rooms for the Saturday night and added rooms as needed.  I think we ended up at 15 rooms for Friday and 25 for Saturday (220 person wedding and a lot of out of town people)

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