(Closed) How many guests should I list in contract when crashers are expected?

posted 8 years ago in Venue
  • poll: How many guests would you put in the contract with the venue?

    125 or less




    other (described below)

  • Post # 3
    993 posts
    Busy bee
    • Wedding: May 2013

    the number of people you actually invite

    Post # 4
    8683 posts
    Bumble Beekeeper
    • Wedding: September 2013

    I agree with the number of people that u actually invite. That # is just a guarantee anyway.  I think it may work out with the no-shows and the crashers can take their seats. 


    Post # 5
    1397 posts
    Bumble bee
    • Wedding: July 2013

    @Shkragoldfish:  omg that would make me INSANE! i have no idea how you even BEGIN to plan for that!

    Post # 6
    9129 posts
    Buzzing Beekeeper
    • Wedding: November 2013 - St. Augustine Beach, FL

    I would highly recommend booking a venue that is aware of your cultural norms regarding weddings.  Or at least hiring a wedding planner who is so they can advise you properly.

    I would say to tell them the number invited plus 10-20% depending on how many you expect to crash.

    Post # 7
    743 posts
    Busy bee
    • Wedding: June 2012

    I am going to go against the grain and low-ball your estimate to the venue. First – it sounds like you are having a Destination Wedding or “by default DW” if your and FI’s family aren’t from the same town/region). DWs typically have a much lower attendance rate that a “reg” wedding.  And since your deposit is based on your numbers, definitley tell them the low- end of the estimate (but be realistic – don’t tell them 50 guests if you expect at least 125).  That way, your deposit and min # of plates to buy will also be lower. 

    Generally speaking (unless you are restricted by size of the venue), most places are more than happy if you increase your numbers (it means more $$ for them).  I have no idea of which culture you are referring to, but ~2 weeks before my wedding, I knew everyone that was coming to my Destination Wedding since I could easily ask them “Are you excited?  What airline are you flying one?” (subtle way to ask if they bought their tickets and how many tickets they bought….for potential crashers)

    Post # 8
    1686 posts
    Bumble bee
    • Wedding: December 2012

    Is your SO from India?  I have heard many similar stories about this from friends that are from there.  They can invite one person, who bring their whole family and hell, even neighbours!  My DH is half Filipino, his dad says they also do this.  It’s got to be so hard to plan for!

    Are you having the wedding somewhere that can accomodate more than invited? Will they have the capability to have more food than you plan for?

    Post # 10
    2615 posts
    Sugar bee
    • Wedding: June 2012

    must be an asian culture… koreans do this… my first wedding there were 75-100 people i didnt eve know but some how knew my mother and showed up. second marriage i gave mom a max-20 people and 15 showed up off her list… i would just give the number of people you actually invite.

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