Post # 1
I know there have been a million threads on this, but as every situation is different, I’m hoping someone can shed some light on my particular situation!
We are inviting a total of 190 guests to our wedding, which will be in Washington, DC in June 2015. After looking at the list, we could need as many as 55 guest rooms for out of towners – this of course is if everyone comes and no one stays with friends/family, etc. Given these numbers, how many rooms should I plan to block? I feel like I’ve heard it’s better to underestimate, but I could totally be making that up! Also, when would you recommend I book the hotel blocks?
Thanks in advance for any help and advice!
Post # 2
I would look at those 55 rooms and look at what will probably happen wtih people. Who is very likely to stay with family (does my cousin normally stay with thier parents while in town), who is likely not to come, and who will 100% need a hotel room (bridal party who is coming out of town, friends with no family in town, FILs) I think it could give you a better idea.
A few hotels will charge you for unused rooms, so that is where it is better to underbook comes from. On the other hand, if there is something else popular (5K, concert, festival) going on on your date, you may want to have a block that you think can accomidate most of your guests. I think you can wait until 9 months (most hotels won’t even speak with you until you are 12-11 months out depending on their booking system) But again, if a popular event is going on, you may want to be there on June 1st looking at a block.
Post # 3
I would block them out 4-6 months ahead of time, and you’ll probably have to call and ask the hotel before you block any rooms out and decide how many. Some have deposit policies, limits on how many they will block, cancellation policies, etc…
Post # 4
Thanks for the advice!
Follow up question – my wedding is on a Saturday night – and most of the out of towners are a plane ride away – so I’m assuming I should block rooms for Friday AND Saturday nights. Do people typically book fewer rooms on the first night (the night before the wedding)?