(Closed) How many people will come?!? Freaking out…

posted 5 years ago in Ceremony
Post # 3
Member
11752 posts
Sugar Beekeeper
  • Wedding: November 1999

YOu can never be sure, 100% of invitees could show up.  I think a good rule of thumb is not to invite more than 10-20% over what your venue holds. 

Do a tiered guest list if you can, but I think it’s really risky to send invites out to 100 people beyond what your venue will hold.

Post # 4
Member
227 posts
Helper bee
  • Wedding: September 2013

I personally would absolutely trim the list and not invite more than allowed in the venue. There is nothing you could really do if 350 people RSVPed YES. I would not enjoy calling 50 people to uninvite them after the fact, nor would I risk having more people than the fire code at the venue allows. I always air on the side of caution though. 

Post # 5
Member
846 posts
Busy bee
  • Wedding: August 2013

i would personally cut the guest list big time- you never know, 100% may show up.

Post # 7
Member
227 posts
Helper bee
  • Wedding: September 2013

What you could do, which is sometimes frowned upon, is send out a group of invites and as you get “no” responses immediately send out another. You will have to start a little earlier on sending them out so you dont send any out too close to the RSVP date. 

A guy I met at one of the venues also suggested calling people after your RSVP date, once you know that I bunch of people aren’t coming and pretend like you sent their invite and they didn’t get it. A little sneaky, but could work and not make people feel like they are not important enough to receive an original invite. 

Post # 8
Member
4803 posts
Honey bee
  • Wedding: September 2011

If your venue cannot seat over 300, then you absolutely shouldn’t invite over 300! Wayyyy too many bees have ended up in bad situations because they assumed a certain percentage of their guest list wouldn’t want to make the trip, or would have other plans that day – and then when almost everyone RSVPs yes they’re in big trouble. Unless you want your venue to end your wedding super early because you are over capacity (because your venue is definitely going to notice you have 100 more people than they said you could, and it will NOT go over well), have no seat or food for a good chunk of your guests (which would be really horrible as far as being a good host goes), or have to uninvite people afer they’ve already RSVPed yes, then you have two choices – find a bigger venue or trim your guest list.

Post # 10
Member
4803 posts
Honey bee
  • Wedding: September 2011

@TogetherThroughLife:  I’m just warning that there are about a million threads I could quote where bees are having a meltdown because the guests they were inviting just out of courtesy because they KNEW they wouldn’t come, ended up with a ton of those people surprising them and deciding to make the trip. It happens all the time. And you’re 100 people over even if you’re right and those people don’t show up.

Post # 11
Member
3078 posts
Sugar bee
  • Wedding: October 2012

@Wonderstruck:  Yup.  We didn’t invite over what our venue could hold, but the majority of the people we were inviting out fo courtesy ended up coming.

Post # 13
Hostess
8579 posts
Bumble Beekeeper
  • Wedding: October 2014

Yeah, defininately don’t invite people if you won’t be able to seat them.

Does your venue have dancing/other activities?

If it does, maybe you could put up a tent for dancing/bar outside, to seat more inside? Just a thought, not sure if it would work for you.

Post # 14
Member
1299 posts
Bumble bee
  • Wedding: April 2013

I keep warning my Fiance of the same thing!  Our venue holds 160.  I wanted 150 and we were at about 130 in the beginning.  Now we are at max capacity and I keep telling him that even the people that are telling us they won’t come, can always change their mind once they have that invite and think it would be nice to go.  He wants to add one more person and I told him that once we get an rsvp back for sure with a no, then and only then he can invite that one extra.  It may be extreme, but I don;t want to take any risks after reading all of the threads where people have more than they can accomodate.  100 extra people is a lot imo, and as a PP put normally the industry tells you that 10 to 20 percent is normal but I know my family will show up and im thinking most of FI’s will too.  His mom has been telling me how excited everyone is to attend our wedding.  You can never know who will and won’t show up!

Post # 15
Member
412 posts
Helper bee
  • Wedding: August 2014

@TogetherThroughLife:  It might not be the popular choice but you could do a first string and second string set of invitations. Send out the first string pretty early then send out as many declines as you have from your second string list.

Post # 16
Member
322 posts
Helper bee
  • Wedding: May 2013

I would send your courtesy invites and family invites first. In your case, waves may work. Just make sure that all the church people get theirs at the same time 

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