(Closed) How many rooms to block?

posted 10 years ago in Logistics
Post # 3
72 posts
Worker bee
  • Wedding: May 2008

Remember, you should always be able to ADD rooms as you get closer to the wedding.  Some blocks have an "expiration date," where those rooms will be reserved up until usually a month before the check-in.  10 is a standard number to start with.  Have your mom keep in touch with those relatives to "gauge" the likelihood of everyone’s coming.

And think about it this way: there are parents, aunts and uncles, grandparents, and bridal party that are absolutely going to be at the wedding.  At the very least you can reserve for them, and then add as you get word from those others.  It’s a good idea to talk to the various hotels that you’re considering and see what their policies are, too.  That will help you know their minimums, what happens if you need to cancel, and how much availability they have.

good luck!! 

Post # 4
236 posts
Helper bee

If it is a holiday weekend be sure to reserve extra just in case.  Holiday rooms book fast and if you end up with more out of town guests than expected they could be out of luck.

Post # 5
50 posts
Worker bee
  • Wedding: December 2012

I would definitely block only 10 rooms to start with and once those fill up, then add more. If over 70% of your family is in town, then you really don’t have to worry too much. 

When you block rooms, make sure you get the kind of room block where they don’t penalize you for rooms that are not reserved by the cutoff date. If you need more info. about reserving this kind of room block, read this article: http://grouptravel.org/wedding/what-is-a-courtesy-room-block-do-i-need-one-for-wedding-guests/

Lots of hotel will put it into the contract that they will charge you for rooms not used (even if they end up reselling those rooms), so make sure you understand the contract language. Just read the article, it has lots of information.

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