Post # 1
Hmm…so we are inviting 90 guests (48 or so invitations) and most of them (I would say about 70%) are from the town that we will have the wedding in. My question is – how many hotel rooms should I block off for the out-of-towners (IF they come?)? My mom says she has no idea (distant asian relatives) but there are about 8 families from her side and 5 or so randomly scattered people that live in other states. Would 10 rooms be enough considering that most will stay with us or family if they come? Is that too many? Should I even block rooms at all for such a small number? Any tips or tricks? Help!
Post # 3
Remember, you should always be able to ADD rooms as you get closer to the wedding. Some blocks have an "expiration date," where those rooms will be reserved up until usually a month before the check-in. 10 is a standard number to start with. Have your mom keep in touch with those relatives to "gauge" the likelihood of everyone’s coming.
And think about it this way: there are parents, aunts and uncles, grandparents, and bridal party that are absolutely going to be at the wedding. At the very least you can reserve for them, and then add as you get word from those others. It’s a good idea to talk to the various hotels that you’re considering and see what their policies are, too. That will help you know their minimums, what happens if you need to cancel, and how much availability they have.
Post # 4
If it is a holiday weekend be sure to reserve extra just in case. Holiday rooms book fast and if you end up with more out of town guests than expected they could be out of luck.
Post # 5
I would definitely block only 10 rooms to start with and once those fill up, then add more. If over 70% of your family is in town, then you really don’t have to worry too much.
When you block rooms, make sure you get the kind of room block where they don’t penalize you for rooms that are not reserved by the cutoff date. If you need more info. about reserving this kind of room block, read this article: http://grouptravel.org/wedding/what-is-a-courtesy-room-block-do-i-need-one-for-wedding-guests/
Lots of hotel will put it into the contract that they will charge you for rooms not used (even if they end up reselling those rooms), so make sure you understand the contract language. Just read the article, it has lots of information.