(Closed) How many to invite and how many to expect

posted 7 years ago in Logistics
Post # 3
221 posts
Helper bee
  • Wedding: March 2012

I think the rule of thumb is 70-75% actually show up.  I’ll find out later if mine will be the same as I’m in the same predicament (inviting 400…hoping less than 300 RSVP).

My cousin got married a month or so ago and she said she invited 160 and only 120 RSVP’d…which is right at the 75% mark.

Post # 4
2600 posts
Sugar bee
  • Wedding: June 2011

Every wedding is different.  I’ve coordinated a few hundred and they’ve all been different. 

Mine was about 60%, I’ve had weddings with everything from 40% – 95%.

If I were you I would look for a larger venue, because even if you come in at 250, if that’s their maximum the room may feel cramped.  Check with them to see how the room would be set, how many at each table, and where the bars would be at their maximum.

Good luck!

Post # 5
907 posts
Busy bee
  • Wedding: October 2011

300! Better to be safe than sorry.

Post # 6
7587 posts
Bumble Beekeeper
  • Wedding: December 2010

I had 80% of people come.

Post # 7
646 posts
Busy bee
  • Wedding: October 2011

I’ve always heard 80-85% will come. And to never invite more than your venue will hold, just in case! (Also, full venues are cramped venues!)

Post # 9
369 posts
Helper bee
  • Wedding: July 2011

Sometimes venues have space available above their maximum… by that I mean, we saw several that hold 200 BUT could have tents attached etc to make more space if needed.  Our venue how holds 200 and we invited 230…still waiting on all the RSVPs but looks like we’ll be at about 70%.

Post # 10
1359 posts
Bumble bee
  • Wedding: June 2011

I had 160 respond yes out of 188 invited. Don’t over invite and bank on people not coming..you’ll be screwed if more people say yes than say no!

Post # 11
31 posts
  • Wedding: June 2012

I live somewhat close to the Dallas area and this website (even though not in recent operation anymore) really helped me out with venues, dresses, decorations, everything: http://www.idodallas.com – click on vendors and see all the lists this lady put together – amazing!

I also just had to chop my guest list down and I found an old City Hall building nearby for $200 for the entire day!  It only holds 150 people, but maybe some local city hall officials can direct you if there is anything like that around you?

And as far as the guest list goes, I am inviting my family and friends from California, and according to my research onlilne, it seems out of state guests have a more dramatic percentage drop versus local and out of towners, do.  I think it was around 60% of out of state guests usually attend versus around 70% for in state out of towners and 80% for the locals.

My fiance has family in San Antonio and he just called them all to see whether or not they would be making any effort to come (he worded it better than that) and almost all of them said they will not be able to make it, so not to worry about even inviting them, but they are happy for him.  That gets tricky when you are inviting over 250 people, but when you have about 50 families and about 20 are out of town, it helps with the planning process.  By the way, I would only do this with family!  🙂

Hope that helps!

Post # 12
699 posts
Busy bee
  • Wedding: September 2011

Our main reception (Toronto), went like this:

Save the Dates to approx 120 people

Responses after that cut the list to about 95

Actually coming currently stands at 70, plus 2 who cannot 100% commit yet.

= 72/120 = 60%


Save the Dates to approx 95

Responses led to approx 80

Actually coming 62

= 62/95 = 65%


Very few are coming from a long way out of town either… it’s why there’s two.  Maybe 6 guests at each.

Post # 13
624 posts
Busy bee
  • Wedding: October 2011

I’m glad someone asked this becuase I just met with the hall today and he was very positive that at least 20% wouldn’t show. I’m looking at the list thinking… Who’s not going to show?? As much as I want people there I also hope that some don’t show becuase of the space and money issue.

Post # 14
15 posts
  • Wedding: August 2011

We got about 70% for a wedding that was out of town for most people. Dallas is also pretty easy/cheap to fly into, so I wouldn’t count too many people out… 

Post # 15
1112 posts
Bumble bee

@TxsAggieBride:  Any word on how mnay RSVPed to your wedding? We have a venue that can only seat 300, but we are inviting a little over 400.

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