(Closed) How many vendors do you meet with before choosing one?

posted 5 years ago in Reception
Post # 2
171 posts
Blushing bee

What helped me was shortlisting vendors (saved websites/blogs of 5-10), then culling down the list to 3-5 to email for more details, then usually one out of the 3 were clear choice and then we had a call over Skype. So I really only met one vendor, but started with a shortlist of about 5-10. 

Photographers: I’ve been fans of mine for 10 years so they were an easy pick. I didn’t meet any before booking them. For my engagement photographer, I went through about 4 different blogs in their entirety before I decided on one. I never met him before we booked him. 

Videographer: Shortlisted 6 (took about a month to find 6 of “casually looking”). Followed their blogs until I found one that matched my style and were in budget. Then had a call and booked them. 

Venue: I researched two before deciding. One didn’t have a backup plan for rain so they were crossed out (even though they were more affordable). The other was my “dream” venue but their initial quote was double my budget so I had to work things out before booking. 

Wedding Coordinator: I found 3 that I was interested in, and emailed all of them. 2 had a minimum spend of $10K just on styling, the other was super laid back, had free vendor recommendations, and understood that I just needed a month of coodinator. We talked over Skype once and I booked her.

Florist: Short listed 12 places before cutting it down and emailing 3 for more details. One totally understood our wedding theme, I talked with her over Skype and booked her. She’s my favourite friendor and was recommended by my wedding planner.

Musicians: These were the hardest and we still haven’t booked one. I’ve emailed 5 and almost none of them have responded!

Makeup/Hair: I thoroughly checked blogs of about 5 MUAs and booked the same gal who did a friend of a friend. MUA then recommended a hair stylist so I took a month to follow her blog and compare to others. I didn’t find anyone better and just booked her last week.

I probably typed way too much, but hopefully this helps!! A lot of the work I did upfront so we didn’t really take time to meet vendors in person.

Post # 3
6296 posts
Bee Keeper
  • Wedding: September 2012

View original reply
andielle :  I’m in the industry so I had a pretty good idea of what I wanted, so I didn’t really have any meetings.

That being said, I think meeting at least 2 vendors in each category is a good thing. Even if you can’t meet them in person, at least set up a skype/facetime meeting. Trust me, wedding vendors find it just as frustraiting as clients do when it comes to settting up meetings. We WANT to meet perspective clients rather than just email, but weekends are impossible because that’s when we have weddings. A skype is a great way to chat with a face to a name and get to know someone’s personality.

Post # 4
170 posts
Blushing bee

We were pretty limited in time too since Fiance and I worked opposite schedules at that point so we spent an insane amount of time researching vendors online and emailing and calling for quotes. Once we got our list narrowed down we scheduled meetings. Truth be told we met with two ceremony/reception venues (and caterers by default), one photographer, two DJs, one officiant and two bakeries. 

Also, I want to second using Skype to meet with your vendors. It’s so helpful and way easier on everyone’s schedules. Good luck bee! 🙂

Post # 5
9443 posts
Buzzing Beekeeper
  • Wedding: August 2016

I did a lot of research online and emailing back and forth before meeting anyone in person so a lot of the time we only met one vendor in person before booking.

Post # 6
2957 posts
Sugar bee

1 and done for everything: hair/makeup, venue, caterer, dj, day of coordinator, security. I’m very decisive (but did a lot of research online first). It made wedding planning fairly easy, yet I still did not enjoy it, lol.

Post # 7
1447 posts
Bumble bee
  • Wedding: August 2017

We went with our gut instinct. So for vendors like photographer and decorater, we knew we found the one right when we talked with them. But with other vendors, like our videographer and officiant, we just didn’t *click* with any of them until we found the one. So far our gut instincts have always been good so I think it’s a good way to go! We also double check with our day of coordinator before we book to make sure she approves, and we check reviews online. 

Post # 8
1782 posts
Buzzing bee
  • Wedding: May 2016

Reception Venue: communicated with several, met two, picked the second.

Ceremony Venue: communicated with several, visited one, picked that one 

Photographer: Spoke to our first and second choice, met first choice, picked her.

Hotel (for the rehearsal evening + bridal suite): stayed in two hotels to compare, chose the second one, based on the incredible service.

Hairdresser: met one, had no time to pick another 

Florist: met two, can’t remember if we met the one we picked first or second, I think first

Music coordinator (he acted as all-in-one band leader/singer/organiser of other musicians): spoke to one, we never met him in person until the wedding but we had several long Skype sessions 

Priest: met one and cancelled the second one, we knew we had the right one already!

Entertainment: met the representative of the dancer we wanted to book and went ahead with her, no communication was directly with the ballet dancer 

Wedding Dress: I think I went to approximately 8-10 bridal stores, went with the last one.

Bridesmaids dresses: visited two stores, ordered online from somewhere else. 


I did my own makeup and we didn’t have a wedding planner or day of coordinator. Food was via the venue so we had one tasting there. Same with the cake. 

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