(Closed) How much is too much for travel costs

posted 8 years ago in Photos/Videos
Post # 3
Member
130 posts
Blushing bee
  • Wedding: July 2011

That is kinda high, but there are a lot of costs involved.. They might have to pay gas and hotel and meals for two people, if their second shooter is the opposite gender or something, which could add up to $400 easily.  I charge $250 to travel 2-6 hours away, but then again most of the time I lose money because $250 isn’t enough.  I think $400 for two hours away is probably higher than most photographers, but not completely ridiculous.

Post # 4
Member
255 posts
Helper bee
  • Wedding: April 2004

If you were able to put the photographer(s) up for the night (including breakfast) at a decent hotel, would it be less than $400? If so, maybe you could offer that?

Post # 5
Member
769 posts
Busy bee
  • Wedding: April 2010

i think that’s pretty average, especially a photographer that is there all day! we added more hours to our DJ’s day and then negotiated for the travel fee, so that is always an option as well!

i think @aliciareneephotography has a good idea too.

Post # 6
Member
259 posts
Helper bee
  • Wedding: March 2010

I live in Chattanooga too!  Yay!  I think there are some really great photographers in town that you should be able to get without a travel fee.  I’m having a friend take ours so I didn’t do much asking around about prices, but I’ve seen a lot of great websites locally.

Post # 7
Member
739 posts
Busy bee

I would not necessarily consider it to much.  It may be to cover a room for her to stay the night of the wedding.  We’ve shot weddings that are two hours away and I can tell you that with out a room after the wedding I probably wouldn’t do it again.  If your photographer is going to be there for 6 hours or more, you are including another 4 hours of works for them.  The work your photographer is doing is very physical and can be quite stressful (although pros wont show it) and for us the work doesn’t stop when we get home. We still have to unpack our gear, upload the cards and back up all your photos before we go to bed.  This usually takes about two hours. So you can see how exhausting that can be for your photog.  If they are charging you so they can get a hotel room, then they are also blocking off the next day (at least the am) where they can not take any other potential work because they are driving back home, unpacking and backing up your photos.  For every hour of photography at your wedding your photographer will most likely we working an additional 3-4 hours behind the scenes.

Post # 8
Member
62 posts
Worker bee
  • Wedding: November 2010

that sounds reasonable to me. aside from the gas and meal expenses, you’re either paying for a hotel room or 4 hrs of their time to drive to/from the venue. 

Post # 9
Member
62 posts
Worker bee
  • Wedding: November 2010

that sounds reasonable to me. aside from the gas and meal expenses, you’re either paying for a hotel room or 4 hrs of their time to drive to/from the venue. 

Post # 10
Member
209 posts
Helper bee

It is very reasonable.  The hotel stay over night, gas and toll (whatever tolls could be) food.  They, as Pizzuti Studios mentions, is also blocking the following day. If you are going to end your wedding at 11 pm or midnight, it’s a really rough ride back home.

Talk it over with the photographer that you will find an affordable and decent hotel for him/her to stay at. 

Post # 11
Member
1045 posts
Bumble bee
  • Wedding: January 2008

That works out to about what I was quoted from most non-local photographers (our wedding was about 3 hours from their location).  It’s not just a simple reimbursement for the mileage– you also have to consider their time as well, and the logistics.  Depending on the time of your wedding, will they have to drive in the night before and stay overnight, so that they will be fresh for the wedding?  Does your wedding end late enough that they will need to stay overnight again?

With the photographers that we ended up liking the best, we booked them a hotel room for the nights before and of our wedding (our reception was in this hotel).  They then only added a mileage reimbursement to our contract, at the standard rate of 55 cents a mile, for any mileage above their “included” 100 miles, but we weren’t asked to compensate them for the travel time itself.  I was a bit surprised by that, but maybe it was because they are “newer” photographers, and just accepted the extra travel time as one of the conditions of accepting my particular job.

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