(Closed) How often should you check in with vendors??

posted 6 years ago in Logistics
Post # 3
3769 posts
Honey bee
  • Wedding: August 2013 - Brookfield Zoo

I think they’ll expect to hear from you closer towards the date.. 6 months out if not closer, at least that’s what I’ve been told.  Unless you see anything that suggests otherwise, you should be able to assume that everything is fine for now.  Your vendors have other clients they need to tend to!  The only vendor we’ve really contacted since booking is our videographer team, mostly because they contacted us first asking for some more information on who we are, and that was just once or twice during the winter.

Post # 4
8576 posts
Bumble Beekeeper
  • Wedding: October 2014

Considering they are your vendors, they should be there to answer any questions during their open business hours for you, so don’t forget to call. Some of them you won’t need to contact that often, others you might.

I know I’ve probably been driving my venue crazy! Asking a million and 1 questions. [How big area this is, how big that is. How many outlets here. How big the tables are, ect]. My venue has been most gracious in answering all my questions.

Closer to the time you’ll start contacting your vendors, hair/makeup trials, to make sure everything is set, menu tasting/finalizing, that sort of thing.

Post # 5
8444 posts
Bumble Beekeeper
  • Wedding: April 2013

@CountryBee13:  I only have a few vendors (venue is doing catering, all rentals and staff), but I talk to my photographer pretty regularly since our package came with an engagement and boudoir shoot, and we only have a 10 month engagement.  I also emailed everyone over the holidays to say Merry Christmas (I’m in the south and almost everyone celebrates Christmas).  I don’t think they expect to hear from you unless you need anything though.  As long as you have signed contracts with professionals, I don’t think you have any reason to worry.  Afterall, they have built a business on doing the very thing you’ve hired them for.  It’s totally normal to feel nervous about it though, I just come vent/get reassurance here on WB.

Post # 6
9691 posts
Buzzing Beekeeper
  • Wedding: September 2013

From what I understand you won’t need to contact most of them until maybe 2-3-4 months out.  And it depends on who they are and what they are doing.  I would really only contact them when you specifically need something I guess.  So to set up a hair/makeup trial, to plan a timeline with your photographer, to make final decisions on the flowers or menu, etc. 

I’ve haven’t maintained any regular contact with anyone unless I had a question or needed something.  I’m about 8 months out now.  It does seem funny just to give them money in November (so 11 months out) and then not speak to them for a while.  But I think they are used to it because they concentrate most of their energy on brides whose weddings are coming up in the next month or so.

Since I put down a deposit….I’ve sent my venue some questions once and I spoke to my photographer to set up boudoir photos.  I think that’s about it.

Post # 7
1357 posts
Bumble bee
  • Wedding: October 2012

I pretty much contacted them on an “as needed” basis. I asked them when they usually set up various consultations, which was needed to figure out the music with both the DJ and the ceremony musicians, do the menu tasting, and figure out some other logistics. Most vendors have a certain way of doing things and will know what information they need from you, so you can ask them what the norm is and whether you need to meet with them again. For some vendors, that means I barely spoke to them throughout planning. A lot of them also had information sheets to fill out with certain info for their files so they would have all of my wedding info on hand.

Then, a few weeks before the wedding, I called each and every vendor to confirm what time they would be arriving or any appointments I had booked, then wrote vendor names, corresponding arrival times, and vendor contact info on a spreadsheet and gave it to the coordinators at each venue and the mothers.

Post # 8
13295 posts
Honey Beekeeper
  • Wedding: November 1999

I contact vendors when I have questions for them.  Now that I’m two months out, I’m contacting them way more frequently!

Post # 9
10453 posts
Sugar Beekeeper
  • Wedding: February 2014

My venue told me we don’t need to talk a bunch until about 6 months out, but that I could call/email/come in with questions any time. But they don’t really need anything from you until a few months out. 

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