(Closed) How soon should I tell guests to book their room at hotel?

posted 8 years ago in Etiquette
Post # 3
Member
1580 posts
Bumble bee

have you asked the hotel about reserving a block of rooms and giving your guests a special rate? My guests need to book at least 6 weeks in advance because they are removing the block 6 weeks before the event.

Post # 4
Hostess
18643 posts
Honey Beekeeper
  • Wedding: June 2009

You should put that invitation ony your wedding website or an insert in the invitation, not the invitation itself.  You should try to reserve a block of rooms so that guests will know that you want them to stay there, and hopefully get them a reduced rate.

Post # 6
Member
3125 posts
Sugar bee
  • Wedding: December 2009

a lot of time the hotel will give you the guidelines – any date beyond their official date would mean they could get a room, but not at the special rate. you may not even have to make the decision 🙂  My advice was, book early and get the room you want.  Book late and get what’s left. 

Post # 7
Hostess
18643 posts
Honey Beekeeper
  • Wedding: June 2009

You should talk to the hotel now about reserving a block of rooms for the guests.  Then let everyone know where the block is reserved and the name it is under so that they can get the preferred rate.

Post # 8
Member
6661 posts
Bee Keeper
  • Wedding: May 2010

People have already made reservations for our wedding believe it or not! I got the word out early through our website and word of mouth that the hotel where we are getting married is a botique hotel and only has about 80 guest rooms and only 50 are blocked off. So all three sets of parents, some siblings, cousins and friends have already booked.

I am going to keep sending out reminders by mentioning it when I see people, and maybe a mass email a few months before. The thing is, most hotels release the block 2-4 weeks before the wedding date in order to make people book early, so the pressure is kind of on us to at least let the guests know that.

Post # 9
Member
2226 posts
Buzzing bee
  • Wedding: May 2010

We’ve reserved a block of rooms at the hotel we’re staying at.  We put a link (our hotel gave us a special link for our guests to book their rooms online and get our special pricing) to the hotel on our wedding website.  On our STD’s and on an enclosure card, we gave them our website and said that a block of rooms has been reserved and they have to book by April 1 (a month from the wedding).  It’s been very helpful for the guests.

Post # 10
Member
1638 posts
Bumble bee
  • Wedding: September 2010

I would say ASAP since it’s a holiday weekend. I would try to get a block of rooms reserved. If not tell all of your out of town guests very soon.

Post # 11
Member
2398 posts
Buzzing bee
  • Wedding: April 2010

As soon as possible! 

(I say this as someone currently scarmbling to reserve a block of hotel rooms for by Out of Town guests.)

Post # 12
Member
3526 posts
Sugar bee
  • Wedding: August 2010

We’re including our website address on our Save The Dates. And one of the biggest thing I wanted to make sure to get done before sending those out were our hotel blocks. And these we’re sending out in the next week or two.

As to getting your guests to stay at ONE hotel. There’s no guarantee even if you did set up a block. Some guests might go for something cheaper. Some might go for something more $$$ and ritzy. There’s no telling. Are you “offering” brunch the next day (if so just let people know and I’m sure they will show up unless they are leaving early) or just hoping people will gather together for complimentary breakfast?

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